Accounts Payable Specialist

Job Summary :

The Accounts Payable Clerk is responsible for processing invoices, maintaining accurate financial records, and ensuring that all vendor payments are made accurately and on time. This position plays a key role in supporting financial operations, maintaining internal controls, and ensuring compliance with company policies and regulatory requirements.

Essential Duties and Responsibilities :

• Process and control expenses by receiving, coding (using General Ledger codes), verifying, and reconciling invoices.
• Ensure all company procedures, approval processes, and internal controls related to Accounts Payable are followed.
• Reconcile processed work by verifying entries and comparing system reports to invoice details.
• Charge expenses to accounts and cost centers by analyzing invoice and expense reports.
• Monitor and apply discount opportunities on vendor invoices.
• Prepare and process weekly Accounts Payable checks and ACH batches on the banking platform.
• Resolve purchase order, invoice, or payment discrepancies and related documentation.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain organized and accurate Accounts Payable records and files.
• Calculate and report sales taxes payable based on paid invoices.
• Protect the organization's value by maintaining strict confidentiality of financial information.
• Perform other duties as assigned.

Qualifications :

Skills and Competencies :