Service Care Coordinator

Job Description

Job Description

Job Summary :

The coordinator is responsible for overseeing the management of all CHAP client data, which includes gathering, preparing, updating, and maintaining client paperwork and ensuring client eligibility for services. This person will work with his / her and other Programs staff to assess client needs in order to develop, coordinate, monitor, and update all services for the client; and ensure that standard is met for the entire department. The coordinator is responsible for working with Finance and Accounting on billing consultative services, as well as investigating specific client issues associated with internal documentation and external requirements from organizations such as Medicaid or the PASSE. This person ensures clients receive all necessary services in a planned, coordinated, efficient, and effective manner.

Supervisory Responsibility : No

Essential Job functions include :

• Accountable for the workload assigned to the CHAP Care Coordinator staff / contractors.
• Responsible for supporting the team with planning, preparation, training, and ongoing development of the Care Coordinators as assigned.
• Arrange for the provision of Waiver / ADDT services, including the following responsibilities :
• Attend and assist with Individual Program Plans and Person-Centered Service Planning meetings to coordinate services in a way that objectives can be met.
• Support CHAP Contractors to effectively plan client care in the context of operations to ensure no disruption of services.
• Explain schedule information, client progress, health and safety concerns, etc., to complete plans of care.
• Assist with compiling and maintaining Medicaid, PASSE, personnel enrollments / paperwork, and develop contracts during an intake and throughout the client’s time with ERC following DDS, DPSQA, and Medicaid requirements and Elizabeth Richardson Center policies and procedures.
• Develop, compile, and maintain the prior authorizations, PCSP, behavior support plans, and other service paperwork for clients following DDS, DPSQA, and Medicaid requirements and Elizabeth Richardson Center policies and procedures
• Assist the care coordinator team by providing directions if there are issues with Medicaid, PASSEs, or other entities.
• Standardize the process so that ERC can capture all provided services.
• Bill consultative services as assigned.
• Assess the needs of the client and assist with the development of plans provided by the PASSE in collaboration with the ERC program.
• Make referrals for other services when appropriate.
• Advocate for clients and ensure we only provide those services we have the capability and capacity to provide.
• Coordinate and facilitate additional interdisciplinary meetings as needed to address programming issues.

Qualifications - Knowledge / Skills / Abilities include :

Work Environment :

The physical work environments may have extreme heat or cold, and loud noise levels.

Physical Demands :

This role requires sitting, standing, walking, lifting, carrying, reaching, pushing, pulling, repetitious computer and phone use, and talking to people, minimum weight, etc.).

Travel : Moderate-conducting monthly home visits to CHAP Members and in-home / onsite support for other ERC programs as needed.

Required Education and Experience : education and experience based on requirements that are job-related and consistent with business necessity .

Additional Eligibility Qualifications : Must pass an extensive background check.

This role includes licensure requirements for Administrators, Health & Safety, and HIPAA training.

Other Duties : As required to fulfill the ERC mission.

“THIS IS A SAFETY-SENSITIVE JOB FOR PURPOSES OF THE ARKANSAS MEDICAL MARIJUANA AMENDMENT”

AAP / EEO STATEMENT :

The Elizabeth Richardson Center (ERC) is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State, and local laws that prohibit discrimination based on sex, race, creed, color, religion, age, national origin, marital status, citizenship status, sexual orientation, gender identity, disability, ancestry, family status, medical condition, family care leave, genetic predisposition or status as a covered veteran and other protected characteristic under applicable law.

ERC embraces the concepts of a diverse workforce, and applies this to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate.

ERC will take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.