Payroll Specialist, SCA Benefits & Leave Administrator

Job Description

Job Description

Payroll Specialist, SCA Benefits & Leave Administrator

Company Overview :

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

Position Summary / Objective :

The Payroll Specialist – SCA Benefits & Leave Administrator will provide full life cycle payroll processing for 400+ employees using Deltek Time and Expense, and will oversee the full administration of Service Contract Act (SCA) employee benefits and leave programs. This role ensures compliance with complex federal regulations governing wage rates, fringe benefits, and record-keeping for SCA employees.

Key responsibilities and essential functions :

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Accurately processes payroll for 400+ employees on a semi-monthly (twice per month) basis for both SCA-covered and non-SCA-government contracts.
• Applies the correct prevailing wage rates and health and welfare fringe benefit requirements for specific job classifications and geographic locations, as determined by the Department of Labor (DOL).
• Manages and tracks SCA health and welfare (H&W) benefits, vacation, and holiday pay. The specialist may handle cash-in-lieu payments to meet the fringe benefit obligation.
• Works closely with Human Resources and management to ensure all payroll policies and procedures adhere to SCA regulations.
• Serves as primary contact for SCA benefits related questions from both employees and HR department.
• Supports internal and external audits by the Defense Contract Audit Agency (DCAA) or the DOL by providing accurate payroll records and documentation.
• Coordinates and tracks SCA annual vacation allotment / payout, and sick leave accrual on a per pay period basis. Ensures full compliance with SCA requirements.
• Keeps detailed and accurate records of wages, fringe benefits, hours worked, and deductions for each SCA employee.
• Maintains databases tracking fringe benefit usage and balances (i.e. vacation and sick accruals) based on SCA anniversary dates.
• Support other Payroll duties as assigned.

Required education and experience :

Preferred education and experience :

Competencies :

Additional eligibility requirements

Work authorization / security clearance requirements :

No clearance required upon hire.

Other Duties :

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility :

None

Work Environment :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to sit for extended periods, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 15 lbs.

Position Type / Expected Hours of Work :

The typical workday is eight hours in length, with a 5-day work week. Some flexibility in hours is allowed, with approval from the supervisor. Must be available during the core work hours as determined by your work location and supervisor and must account for the required number of hours in a pay period to maintain Full-time status.

Telework :

This is a Remote / telework position, residing close to one of the following KMS Office Locations : (Melbourne FL; Dover, NH; Alexandria, VA), with occasional in-office work.

Travel :

Benefits and Additional Compensation :

KMS offers a competitive benefits package including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP / EEO Statement :

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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