Medical Administration Specialist

Medical Administrative Specialist

The incumbent serves as a Medical Administrative Specialist on Duty (HOD) located in the Business Office (BO); This is a full time position at 40 hours per week working nights, weekends, and holidays. Responsibilities include providing medical administrative coverage for all facility administrative duties during absences and irregular hours, assisting with processing admissions and discharges, assisting with enrollment and eligibility for external customers about VA Health Benefits, providing travel processing support for internal and external customers, supporting health information management systems, maintaining and pulling regular reports on multiple digital systems upon request, and coordinating communication between departments and leadership for any emergency situations. Interprets and instructs on established VA, Federal, and Local Policy, Procedures, and SOPs.

Work Schedule : Nights, Weekends, and Holidays 12 : 00PM TO 12 : 00AM

Position Description / PD# : Medical Administration Specialist / PD99385S

Notifications : This position is in the Competitive Service. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. Interchange Agreements with Other Merit System : Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a title 5 appointment. This position is covered by locality-based comparability pay. Narrative responses to the knowledge, skills and abilities (KSAs) may be required from the selectee in order to proceed with the appointment. Incomplete applications will not be considered.

Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12 / 31 / 1959. Selected applicants will be required to complete an online onboarding process. Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11 / 03 / 2025. Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note : Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and / or education as described below :

Specialized Experience : You must have one year of specialized experience equivalent to at least the next lower grade GS 07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to : Formulates, presents, executes, and analyzes organizational budgets. Plans, develops and conducts internal review studies in deficient areas including records management, and privacy issues. Utilization Review and Health Information activities, privacy, records management and the new scanning program. Interviewing and counseling Veterans concerning the law and regulatory guidelines on their enrollment and eligibility for health care benefits. OR, Education : Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. The degree must be in a field that equipped the applicant with the knowledge, skills, and abilities to perform the duties of the Medical Administration Specialist position. OR, Combination : Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year of graduate education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements : The work requires much walking through the medical center with occasionally the requirement to lift objects such as suitcases, clothing, or medical charts.

Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.