Receptionist

Receptionist

Position Summary : The Community School Receptionist is responsible for maintaining systems that facilitate communication, ensure accountability, and help to support the day-to-day functions of the Community School.

Essential Duties :

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Answer telephones promptly and professionally; take and relay messages accurately.
• Make copies and distribute materials as needed.
• Pick up, sort and distribute incoming mail.
• Maintain and troubleshoot office equipment, including copiers, and computers.
• Type memos and utilize computer for various office tasks and communications.
• Provide assistance to all organizational programs including after-school program, Data Department, Teen program, Parent Engagement program, and Adult Education program.
• Assist Operations Manager with general office responsibilities and tasks.
• Assist Program Director and Coordinators with program-related needs.
• Coordinate the distribution of working papers and related documents.
• Maintain room 123 in a professional and welcoming manner.
• Perform other duties as assigned.

Minimum Qualifications :

Key Competencies :

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender / sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.