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Administrative Assistant
Administrative AssistantPye-Barker Fire & Safety • Beaverton, OR, US
Administrative Assistant

Administrative Assistant

Pye-Barker Fire & Safety • Beaverton, OR, US
30+ days ago
Job type
  • Full-time
Job description

Make A Difference, Protect Lives, And Achieve Your Dreams

Build your career with the industry-leading fire, life safety and security company.

Summary

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Job Description

Essential Duties & Responsibilities:

  • Greets and directs clients and visitors.
  • Answers phone calls and emails in a timely manner.
  • Manages company telecommunications network and communicates with answering service.
  • Makes appointments and referrals
  • Manage data in spreadsheets and reports
  • Creates and maintains office related records and reports
  • Files/uploads reports with city, and state agencies
  • Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
  • Maintains the integrity and confidentiality of confidential employee or departmental files.
  • Receives, records, and distributes packages and mail.
  • Manages key vendor accounts, supply inventory, and submits invoices for payment
  • Compiles budget data and maintains financial records as requested.
  • Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
  • Assists with projects and event support
  • Assists other departments as needed
  • Assists with Customer relations
  • Assists with Contract creations
  • Manages all branch Fire Alarm Invoicing
  • Perform other duties assigned by management.

Education/Qualifications

  • High School diploma
  • Ability to obtain Alarm company employee license
  • Proven success in office administration
  • Proficient in Microsoft Office Suite or similar software.
  • Understanding of clerical procedures and systems such as record keeping and filing
  • Ability to work independently and identify and solve problems.
  • Ability to organize and prioritize work.

Other Duties

  • Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
  • Performs other duties as assigned.

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks

  • Excellent pay
  • Medical, dental, vision
  • Company paid life insurance
  • Company paid short term disability
  • 401K with employer match
  • Paid vacation and company holidays
  • Training and Career Development
  • Company vehicle (if job applicable)

Pye-Barker Fire and Safety is an Equal Opportunity Employer

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Administrative Assistant • Beaverton, OR, US

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