Executive Assistant

Administrative Assistant

Provides administrative / secretarial support to the Regional Administrator or Chief Executive Officer and performs diversified administrative and secretarial functions.

Minimum Qualifications :

1. High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate's Degree AND Two years of high level Executive Office Experience OR Bachelor's Degree.

Core Duties and Responsibilities :

1. Provides confidential administrative support to the Regional Administrator or CEO.

2. Maintains the Regional Administrator or CEO's daily appointment calendar; Makes travel and lodging arrangements as required.

3. Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff as requested as approved by the Regional Administrator or CEO.

4. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.

5. Records meeting minutes to maintain an accurate record of decisions.

6. Answers telephone and provides information in accordance with hospital policy.

7. Collects and prepares information for the Regional Administrator or CEO's use in discussions and meetings with executive staff members and outside individuals.

8. Follows standard precautions at all times.

Physical Requirements :

1. Ability to sit for long periods of time.

Working Environment :

1. Standard office environment.

Skills and Abilities :

1. Maintains a high level of confidentiality at all times.

2. Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)

3. Experience in a high-level executive office setting.

4. Ability to work independently and exercise good judgment with exemplary attention to detail.