Talent.com
Support Specialist Executive
Support Specialist ExecutiveCity of Aurora • Aurora, CO, US
Support Specialist Executive

Support Specialist Executive

City of Aurora • Aurora, CO, US
30+ days ago
Job type
  • Full-time
Job description

Support Specialist Executive

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of : Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and overall employee well-being programs
  • Internal educational programs to assist with career advancement
  • Access to innovation workspaces

The Support Specialist Executive in the Chiefs Office provides high-level office and administrative support to law enforcement executives, senior leadership, and other department members. This critical role serves as a liaison between the department and key stakeholders, including the City Managers Office, Mayor and Councils Office, and the City Attorneys Office.

This role requires exceptional interpersonal skills, a high degree of professionalism, and the ability to maintain confidentiality at all times.

The position is directly supervised by the Executive Administrative Supervisor in the Chiefs Office.

If you are detail-oriented, thrive in a fast-paced environment, and excel in fostering effective communication across all levels of an organization, this role is an excellent opportunity to make a meaningful impact on the departments mission and community relationships.

Primary Duties and Responsibilities

  • Prepares, issues, and monitors departmental documents requiring technical and advanced knowledge of departmental functions
  • Coordinates travel arrangements for Department personnel
  • Processes Department personnel orders
  • Administrative support to the Chiefs and Executive Staff
  • Processes confidential information
  • Maintains, tracks and reconciles monthly purchasing card transactions
  • Takes, prepares and distributes minutes of meetings
  • Schedules and maintains calendars of activities and meetings
  • Schedules conference rooms
  • Takes and transcribes dictation
  • Develops and maintains complex record keeping and reporting systems
  • Assists in researching, gathering, compiling and preparing a variety of materials for technical and analytical reports
  • Receives and responds to requests for information including Council and Management requests
  • Maintains, modifies, and updates database information for specialized departmental functions
  • Assists in preparations for department special events
  • Drafts, edits, proofreads and prepares correspondence
  • Creates reports, graphs, and presentations, some of which may be confidential
  • Provides additional complex administrative support
  • Additional duties as assigned
  • Minimum Qualifications and Working Conditions

  • An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
  • Education : High school diploma or GED
  • Experience : 3 years of executive level assistance experience including data entry and customer service experience
  • Satisfactory completion of the previous progressions
  • Preferred Qualifications : Experience working in a judicial or law enforcement environment
  • Knowledge : Advanced Microsoft Office Suite, Apps Training, AIM training, Knowledge of office practices and procedures, Manual and computer filing systems, Advanced knowledge of business English, spelling and math, General office equipment, and personal computer with related software applications, Purchase Card Training
  • Skills : Efficiently and accurately key information using a keyboard and skills in performing data entry, Strong interpersonal and organizational skills, Composition grammar and spelling, Demonstrate proficiency in computer applications including word processing, spreadsheets, report generation and maintenance of databases.
  • Abilities : Establish and maintain effective working relationships with employees and citizens, Communicate effectively verbally and in writing, Understand oral and written instructions, Handle stressful situations with tact and diplomacy, Work well under pressure and meet deadlines with little supervision, Work independently, Maintain confidentiality, Understand, interpret, and apply department or division policy and procedures, Plan, organize, and prioritize work assignments
  • Licenses and Certifications Required : CCIC / NCIC Clearance, Notary Certificate, Drivers License, Defensive Driving completed through COA within 6 months of employment
  • Essential Personnel : When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel
  • Physical Demands : Medium work that involves moving no more than 40 pounds with or without assistance at a time, Frequent lifting, carrying, walking and standing, Hand / eye coordination to operate computer keyboard, Vision to read and interpret reports, documents and other written information, Frequent speech communication and hearing to maintain communication with employees and citizens, Occasional Standing / Walking- Occurs up to 31 minutes to 2.5 hours per shift
  • Work Environment : Works primarily in clean, comfortable office / cubicle environment with shared equipment
  • Equipment Used : This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment
  • For Veterans preference : Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

    Drug Testing, Thorough Criminal Background Check, and Employment References : As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies.

    Create a job alert for this search

    Support Specialist • Aurora, CO, US

    Related jobs
    Expert Support Specialist

    Expert Support Specialist

    VirtualVocations • Denver, Colorado, United States
    Full-time
    A company is looking for a Tier 3 Expert Support Specialist.Key Responsibilities Provide escalation and resolution for complex IT issues Develop automation scripts and analytics using Power BI ...Show more
    Last updated: 3 days ago • Promoted
    Client Support Specialist

    Client Support Specialist

    VirtualVocations • Arvada, Colorado, United States
    Full-time
    A company is looking for a Client Support Specialist to manage customer inquiries and provide technical support.Key Responsibilities Answer a high volume of service calls, chats, or emails regard...Show more
    Last updated: 30+ days ago • Promoted
    Help Desk Specialist

    Help Desk Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    A company is looking for a Help Desk Specialist to provide high-level support for a Department of Defense Travel contract. Key Responsibilities Provide assistance to DoD personnel on the use of th...Show more
    Last updated: 30+ days ago • Promoted
    Technical Support Specialist

    Technical Support Specialist

    VirtualVocations • Arvada, Colorado, United States
    Full-time
    A company is looking for a Technical Support Specialist to provide expert guidance and technical support to customers and internal teams. Key Responsibilities Manage and maintain Windows Servers f...Show more
    Last updated: 30+ days ago • Promoted
    Customer Support Specialist

    Customer Support Specialist

    VirtualVocations • Denver, Colorado, United States
    Full-time
    A company is looking for a Customer Support Specialist.Key Responsibilities Support the sales team with operations to achieve objectives Generate and process a high volume of quotes and product ...Show more
    Last updated: 30+ days ago • Promoted
    Clinical Support Specialist

    Clinical Support Specialist

    VirtualVocations • Arvada, Colorado, United States
    Full-time
    A company is looking for a Clinical Support Specialist for the West Region.Key Responsibilities Serve as the main point of contact for patients throughout their treatment and recovery process Pr...Show more
    Last updated: 30+ days ago • Promoted
    AMS360 Support Specialist

    AMS360 Support Specialist

    VirtualVocations • Denver, Colorado, United States
    Full-time
    A company is looking for an AMS360 Agency Management System Support Specialist.Key Responsibilities Provide support to all users on AMS360 and ancillary products post-conversion Collaborate with...Show more
    Last updated: 25 days ago • Promoted
    Senior Customer Support Specialist

    Senior Customer Support Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    Customer Support Specialist - Tier 2.Key Responsibilities Deliver Tier 2 customer support via ticketing, phone, and video conferencing, while providing chat support during peak times Mentor Tier...Show more
    Last updated: 30+ days ago • Promoted
    HEDIS Support Specialist

    HEDIS Support Specialist

    VirtualVocations • Arvada, Colorado, United States
    Full-time
    A company is looking for a Coordinator.Key Responsibilities Provide support for HEDIS quality initiatives and outreach to members regarding designated services Conduct provider chart requests an...Show more
    Last updated: 4 days ago • Promoted
    Presales Support Specialist

    Presales Support Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    A company is looking for a Presales Support Specialist to assist prospective clients with their learning needs through technical demonstrations and support. Key Responsibilities Attend and perform...Show more
    Last updated: 30+ days ago • Promoted
    401(k) Administration Support Specialist

    401(k) Administration Support Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    A company is looking for an Administration Support Specialist to provide support for 401(k) Administration Services.Key Responsibilities Manage data entry processes for 401(k) plans, ensuring acc...Show more
    Last updated: 5 days ago • Promoted
    Wholesale Sales Support Specialist

    Wholesale Sales Support Specialist

    VirtualVocations • Arvada, Colorado, United States
    Full-time
    A company is looking for a Remote Wholesale Sales Support Specialist to join a growing wholesale mortgage team.Key Responsibilities Support Account Executives and brokers by managing daily pipeli...Show more
    Last updated: 3 days ago • Promoted
    Remote Help Desk Specialist

    Remote Help Desk Specialist

    VirtualVocations • Aurora, Colorado, United States
    Remote
    Full-time
    A company is looking for a Tier II / III Remote Help Desk specialist to provide expert-level technical support on a contract basis. Key Responsibilities Provide Tier II and III technical support for...Show more
    Last updated: 2 days ago • Promoted
    Sales Support Specialist

    Sales Support Specialist

    LONG Building Technologies • Littleton, CO, US
    Full-time
    The Building Intelligence Sales Support Specialist assists Sales Engineers and Controls Service Account Managers and communicates with internal / external sales personnel, operations team, estimators...Show more
    Last updated: 30+ days ago
    Yardi Support Specialist

    Yardi Support Specialist

    EisnerAmper • Denver, CO, United States
    Full-time
    At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasone...Show more
    Last updated: 6 days ago • Promoted
    Product Support Specialist

    Product Support Specialist

    VirtualVocations • Denver, Colorado, United States
    Full-time
    A company is looking for a Product Support Specialist to enhance user experience and resolve customer issues effectively. Key Responsibilities Diagnose and resolve customer tickets quickly and acc...Show more
    Last updated: 30+ days ago • Promoted
    Sales Support Specialist

    Sales Support Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    A company is looking for a Specialist 2, Sales Support & Analysis (New Build Coordinator).Key Responsibilities Administer sales reports and client activity for the Product Sales Support team Pre...Show more
    Last updated: 30+ days ago • Promoted
    Administration Support Specialist

    Administration Support Specialist

    VirtualVocations • Aurora, Colorado, United States
    Full-time
    A company is looking for an Administration Support Specialist to provide key administrative support for 401(k) Administration Services. Key Responsibilities Manage data entry processes and maintai...Show more
    Last updated: 5 days ago • Promoted