NWIC Document Processor & Administrative Assistant (Administrative Support Assistant, Level I), Part-time, Temporary, Hourly, Multiple Openings

Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024.

Please review the position description listed above for full scope of responsibilities and qualifications.

Position Purpose

Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC.

Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and / or records into the NWIC’s bibliographic and GIS database;

assists in general office duties; and assists historical resources consultants conducting research at the NWIC.

Key Qualifications

This position requires completion of a high school program or its equivalent and some experience in an office environment.

A Bachelor of Arts degree or equivalent education and experience, and / or an internship at NWIC or 4 months records search training strongly preferred.

Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required.

Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred.

Salary and Benefits

Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position.

Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations.

The university reserves the right to terminate this appointment earlier than the scheduled expiration date.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity.

We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect.

We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action / Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting : This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Per the , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.

S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community.

More information related to campus level requirements can be found here : .

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position.

Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.