Assistant Chief of Staff

JRN #2263

We are seeking an Assistant Chief of Staff to join a family household in Austin, TX. This role will work closely with the Chief of Staff, and will support both personal and professional aspects of a dynamic, high-profile environment, blending strategic planning with hands-on execution. Key areas of responsibility include property oversight, travel and logistics coordination, staffing support, and project management across personal, business, and philanthropic initiatives.

Responsibilities :

• Oversee operations and maintenance of multiple properties
• Manage property managers, contractors, and service providers
• Coordinate property maintenance, renovations, and compliance tasks
• Ensure proper documentation, insurance, and upkeep for vehicles and real estate assets
• Supervise household staff
• Oversee third-party eldercare providers and support personnel
• Hire, onboard, and manage vendors as needed
• Maintain schedules, performance tracking, and team communication
• Manage eldercare logistics with caregiver team : appointments, transportation,
• medications
• Coordinate children’s school calendars and extracurricular activities
• Schedule and track personal and family appointments
• Maintain and update a shared family master calendar
• Coordinate domestic and international travel logistics
• Book flights, accommodations, ground transport
• Manage itineraries and support for travel staff
• Ability and willingness to travel with the family as needed
• Oversee vehicles : maintenance, insurance, registration
• Handle errands, shopping, gift purchases, and returns
• Manage household needs and provide in-person support in Austin as needed
• Support the family’s involvement in nonprofit boards and cultural organizations
• Assist with planning and executing dinners, fundraisers, salons, and festivals in
• partnership with business and organizational staff, with a focus on engaging the
• entertainment and arts community within Austin.
• Partner with executive support staff and event planners as needed

Requirements :

Salary : Up to $70,000 / yearly + benefits

Location : Austin, TX || Fully onsite || Monday-Friday with weekends as needed