Administrative Assistant (61035459)

Job Responsibilities

Reviews / verifies, maintains, and corrects the entering of information into HMMS and SCEIS to ensure employees time is entered correctly in preparation of payroll for the Florence, Marlboro and Williamsburg bridge units, Florence bridge inspection, Florence and Horry signal shops.

Prepares and enters requisitions, direct payment vouchers for goods and services, reviews, coordinates and advises the executionof policy, procedures, rules and regulations in relation to the procurement of goods and services for use by the bridge maintenance and signal shop units.

Serves as admiunistrative support for the Distrsit Bridge Engineer, Assistant District Traffic Engineer and their subordinates.

Coordinating and processing personnel actions for District Bridge staff and District Signal Shop staff-including preparation of all new hire paperwork, dismissals, promotions, reclassifications, various leaves and suspensions.

Assists employees and retirees in completing paperwork on insurance matters, job verifications, social securityand retirement.

Answers the telephone and general questions that can be answered independently, taking citizen complaints and requests for service as well as entering the information into the Highway Management Maintenance System (HMMS) and forwarding to the proper authority for assessment.

Prepares inventory reports and information used in compiling yearly operating budget. Monitors compliance with approved budgets to avoid overage or inappropriate expenditures.

Assists with emergency and inclement weather operations, may include extended hours and / or 12 hour shifts.

Minimum and Additional Requirements

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence in accordance with State Human Resources Regulations.

A valid motor vehicle operator's license is required.

The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer.

May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Additional Comments

A resume may be included but NOT substituted for completing the education, work experience, or any other sections of the application.

Supplemental Questions are considered part of the application and must be completed.

Non-Discrimination Statement : The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

May be required to work overtime, nighttime, and / or weekends during hazardous weather or emergencies.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options;

and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type.

For these positions, contact the hiring agency to determine what benefits may be available.