Administrative Assistant (Boston)

Overview :

We are seeking a highly organized and proactive Administrative Assistant to support our client's team, streamline daily operations, and ensure a professional, efficient workplace environment. This role requires someone who is detail-oriented, adaptable, and comfortable balancing administrative responsibilities with light executive support, event coordination, and investor relations assistance.

Key Responsibilities :

• Manage front-line communication, including answering calls, greeting visitors, and coordinating meeting schedules.
• Maintain smooth office operations by overseeing supplies, snack inventory, and equipment needs (e.g., printers, phones, and computers), including troubleshooting, arranging repairs, and tracking inventory.
• Provide direct support to the CEO with light personal assistant tasks and calendar coordination.
• Assist the CFO and other leadership team members with projects, document preparation, and task follow-through.
• Create and format presentations for internal and external use.
• Support marketing initiatives by managing social media posts and light market research / analysis.
• Organize and execute company events, celebrations, and staff birthday acknowledgments to foster a positive culture.
• Handle general office tasks such as filing, scanning, binding, typing, and document management.
• Communicate professionally via email, phone, and written correspondence while addressing inquiries and requests.
• Partner with the team to ensure effective organization, seamless communication, and timely completion of tasks.
• Contribute to investor relations through managing platform activity : upload forms, review and maintain documents, track funds, and respond to investor questions.
• Take initiative in anticipating needs, ordering, and expediting necessary office resources.
• Provide flexible support across departments, contributing to projects and team goals as required.

Qualifications :