Real Estate Project Manager & Lease Administrator

Real Estate Project Manager, Lease Administrator & Program Manager

General Purpose : The Real Estate Project Manager, Lease Administrator & Program Manager is responsible for overseeing and executing core functions related to real estate projects, lease administration, and strategic programs. This multidisciplinary role ensures successful project delivery, proficient lease management, and implementation of business-driving initiatives through rigorous process oversight and cross-functional collaboration.

Essential Functions :

Real Estate Project Manager :

Project Planning & Initiation : Lead planning and initiation of real estate projects including site selection, feasibility review, budgeting, scheduling, and detailed project charters.

Budget & Financial Management : Develop, manage, and track project budgets. Monitor expenditures, forecast costs, and conduct variance analyses for fiscal discipline.

Invoice & Payment Processing : Track, review, and process project-related invoices; coordinate with vendors, contractors, and finance for accurate payment.

Vendor & Contract Management : Negotiate, execute, and oversee contracts with vendors, contractors, and firm's finance department for accurate payment.

Project Execution : Manage all phases of real estate projects-design, construction, renovations, relocations-monitoring progress and maintaining quality standards.

Risk Management : Identify and mitigate project risks; proactively address challenges to maintain schedule and budget integrity.

Cross-Functional Collaboration : Engage internal and external partners to ensure project objectives align with stakeholder needs.

Documentation & Close-Out : Maintain complete project documentation; facilitate post-project reviews and lessons learned sessions.

Lease Administrator :

Lease Management : Administer leases, amendments, and critical dates, ensuring data accuracy and organized retention.

Lease Abstracting & Reporting : Review lease agreements, summarize for internal reporting and compliance, and maintain lease databases.

Financial Tracking : Monitor rent schedules, reconciliations, and lease-related financial obligations; support invoice and expense processing.

Compliance : Ensure all lease operations adhere to firm policies and legal / regulatory requirements.

Tenant & Landlord Communication : Act as liaison for tenants, landlords, and internal departments to resolve lease matters and build positive relationships.

Renewals & Options : Track renewal / expiration dates; negotiate extensions, options, and coordinate renewal documentation.

Process Improvement : Review and enhance lease administration processes for accuracy, efficiency, and automation.

Program Manager :

Strategic Initiative Leadership : Design, launch, and manage initiatives to enhance real estate and facilities programs and organizational objectives.

Program Design & Implementation : Set program goals, establish success metrics, and lead multidisciplinary teams to achieve milestones.

Performance Metrics & Reporting : Track key performance indicators; prepare and deliver updates to senior leadership via executive-level presentations.

Financial Planning & Analysis : Support program budgeting, track expenditures, and conduct financial analytics for sound cost management.

Process Reengineering : Lead efforts to optimize processes, integrating industry best practices and supporting organization-wide adoption.

Cross-Functional Collaboration : Foster enterprise collaboration; serve as central contact for strategic program operations.

Change Management : Champion adoption of new policies, systems, and tools that drive program success across business units.

Risk & Compliance Oversight : Identify potential risks, develop mitigations, and ensure compliance.