Administrative Assistant

We are seeking an organized and detail-oriented Administrative Assistant to provide high-level support to a dynamic corporate team within the travel and hospitality industry. The ideal candidate will be proactive, adaptable, and comfortable working in a fast-paced, global organization with a strong focus on guest experience and operational excellence.

Responsibilities :

• Provide daily administrative support to department leaders, including scheduling meetings, managing calendars, and coordinating travel arrangements (domestic and international).
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and SharePoint .
• Manage departmental communications, ensuring timely responses to internal and external inquiries.
• Assist with onboarding new hires, maintaining team rosters, and supporting HR documentation.
• Coordinate logistics for team events, trainings, and leadership meetings.
• Process invoices, expense reports, and purchase orders through systems such as Oracle , Coupa , or SAP Concur .
• Maintain organized digital files and department records using systems like Box , OneDrive , or Workday .
• Support project tracking and department initiatives using tools such as Smartsheet , Microsoft Teams , or Jira .

Qualifications :

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws