Board Office Specialist

Board Office Coordinator

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.

The Board Office Coordinator functionally accountable to the Office of the CEO - plays a key role in supporting the organization's governance functions. This role provides administrative and coordination support for a portion of Memorial Hermann's Boards & Committees. Reporting to the Chief of Staff, and in collaboration with the Chief Legal Officer / Corporate Secretary, executive team, and administrative colleagues, the Board Office Coordinator helps ensure effective preparation, communication, and execution of board-related responsibilities. This role requires professionalism, discretion, strong attention to detail, and a collaborative, team-oriented approach.

Job Description

Minimum Qualifications :

Education : Associate degree required OR a minimum of two (2) years of professional paralegal or legal assistant experience. Bachelor's degree preferred.

Licenses / Certifications : Certified Paralegal Credential preferred

Experience / Knowledge / Skills :

• At least ten (10) years of administrative support experience, with increasing levels of responsibility, including a minimum of five (5) years supporting senior executives or C-suite leaders.
• Minimum of three (3) years of project coordination or project management experience.
• At least four (4) years of experience supporting corporate governing boards including all of the following : properly noticing board and committee meetings, preparing board minutes, supporting Board leaders in making committee assignments in compliance with bylaws requirements, assessing quorum compliance at board and committee meetings, supporting drafting and amendment of committee charters, preparing corporate filings with the Secretary of State, preparing board and committee packets, assisting in formatting of board and committee presentations.
• High proficiency in Microsoft Office Suite and experience designing and editing presentation materials. Familiarity with Board Management Systems (e.g., Directors Desk, OnBoard, BoardVantage) is preferred.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong verbal and written communication skills; able to communicate clearly and professionally.
• Strong interpersonal and team collaboration skills.
• Excellent judgment, organizational skills, and a meticulous attention to detail.
• Ability to manage multiple priorities while maintaining a strong commitment to supporting the collective efforts of the team.

Principal Accountabilities :