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Senior Medical Office AdministratorProPivotal • Needham, MA
Senior Medical Office Administrator

Senior Medical Office Administrator

ProPivotal • Needham, MA
30+ days ago
Salary
$65,000.00 yearly
Job type
  • Full-time
Job description

Senior Medical Office Administrator

We are hiring a Senior Medical Office Administrator to manage office operations and support both clinicians and clients in a busy healthcare practice. Reporting to the Director of Finance, this role oversees HR, billing, scheduling, and daily office administration. The ideal candidate will be organized, detail-oriented, and experienced in managing medical office functions.

Compensation & Benefits:

  • Salary range: $65,000 – $75,000 per year
  • Health and dental insurance
  • 401(k) retirement plan with quarterly match and discretionary profit-sharing contributions
  • Paid time off (PTO) and paid holidays

Key Responsibilities:

  • Oversee office operations, including billing, accounts receivable, and HR tasks such as staff credentialing
  • Manage scheduling, database systems, and patient intake processes
  • Support clinicians and leadership with reporting, administrative tasks, and patient services
  • Handle front-desk responsibilities: answering calls, welcoming patients, and maintaining records
  • Assist with basic technology support for staff (phones, servers, software)

Requirements:

  • Bachelor’s degree
  • 5+ years of administrative or office management experience
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
  • Knowledge of medical billing and insurance processes
  • Ability to work on-site in Needham, MA

Preferred Skills:

  • Strong problem-solving skills and attention to detail

Nice To Have:

  • Prior experience in a Neuropsychology or Behavioral Health practice is a big plus
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Senior Medical Office Administrator • Needham, MA

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