Legal Assistant 1 or Trainee 1 (NY HELPS) - Harlem

NY HELP Yes

Agency Attorney General, Office of the

Title Legal Assistant 1 or Trainee 1 (NY HELPS) - Harlem

Occupational Category Legal

Salary Grade NS

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 : 30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 163 West 125th Street, Suite 1324

City New York

State NY

Zip Code 10027

Duties Description In close association with an attorney or attorneys, Legal Assistants perform a variety of paralegal activities that require formal education and experience. Incumbents compile and organize files and documentation; prepare and assist in the preparation of legal documents and forms; catalog information; update databases or spreadsheets; and prepare correspondence and subpoenas. This position is in the Harlem Regional Office. The incumbent of this Legal Assistant 1 / Trainee position may perform all or any of the following duties : When in a litigation or administrative hearing setting, a Legal Assistant 1 : Performs pre-trial or pre-hearing related activities.

• Schedules witnesses and collects information relevant to the case.
• Reviews case-related materials for lines of questioning.
• Assembles exhibits and briefs.
• May assist at trials or hearings by managing the exhibits and suggesting relevant questions for the attorney to raise.
• Prepares and files with the courts all associated court papers as directed or authorized by the attorney.
• May perform service of process or arrange for service of process through an outside vendor.
• Calculates monies owed to the State, determines responsible parties, and locates and notifies them of the amount.
• Reviews administrative procedures and makes initial determinations regarding information releasable under the Freedom of Information Act.
• Negotiates and proposes preliminary settlements of fines as directed or authorized by the attorney.
• Completes routine investigative work for attorney review.
• Gathers complete information from a variety of sources.
• Provides a preliminary analysis of information to attorneys.
• Reviews draft legislative proposals for compliance with bill drafting requirements. Manages the flow of case-related materials.
• Uses Shepard's Citations or other reference sources to check the cases cited to ensure that the case law is still relevant.
• May maintain or oversee tracking systems, calendars, and reporting systems.
• May open and close files or cases or oversee the process of opening or closing files and cases.
• Performs activities related to docketing, the placement of court-related activities on the court calendar, and on the attorney's calendar. May draft legal responses to the courts or other interested parties as directed or authorized by the attorney.
• May prepare portions of briefs, affidavits, affirmations, and other motion-related papers.
• Answers routine questions from the public.
• Prepares findings of decisions and findings of fact.
• Prepares opinions on routine matters.
• Prepares reports. May perform other duties as assigned.When located outside of a litigation or an administrative hearing setting, a Legal Assistant 1 : Performs preliminary background work for routine cases or for administrative review processes.May answer routine complaints received from the public, either orally or in writing, and provides routine information regarding processes or procedures to the public.May perform other duties as assigned.

Minimum Qualifications NY HELPS : This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONSLegal Assistant 1 (CSEA, SG-14, current starting salary $56,506, job rate $68,630)

Additional Comments Trainees must successfully complete a set training and development program to be advanced to the full performance level of this title. If you are appointed as a Trainee 1 (CSEA, NS ~ equated to SG-11, current starting salary $47,695; job rate $58,447), upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2 (CSEA, NS ~ equated to SG-13, current starting salary $53,413, job rate $65,061)

Some positions may require additional credentials or a background check to verify your identity.

Name HR Recruitment

Telephone 518-776-2500

Fax

Email Address HR.Recruitment@ag.ny.gov

Address

Street NYS Office of the Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on Applying In your submission, you must provide sufficient information to determine from your resume and / or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree / transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.Candidates from diverse backgrounds are encouraged to apply.The OAG is an equal opportunity employer and is committed to workplace diversity.For more information about the Attorney General's Office, visit : www.ag.ny.gov.