Human Resources Specialist 1, G-18 or Human Resources Specialist Trainee 1, G-NS

Human Resources Specialist 1 Or Traineeship

Duties Description

The NYS DMV Division of Personnel is responsible for the administration of and providing information to management and employees on activities related to Human Resources including but not limited to : recruitment, hiring, classification of Civil Service titles, Civil Service exam planning, job fairs, assist management with employee performance issues, assist employees with time and attendance, benefits, time card maintenance, workers compensation management, and provide expertise on policies, CS Laws and Payroll questions; provide in-person and written trainings to supervisors and employees on Human Resource topics.

Human Resources Specialist 1 or Traineeship duties consist of :

• Having excellent interpersonal, verbal and written skills;
• Maintaining impeccable confidentiality standards as Human Resources deals with personal information, sensitive situations, and is involved with the Office of the Investigator General and Office of Employee Relations investigations;
• Advising program managers, supervisors, employees and the public on various HR issues both verbally and in writing in accordance with NY State Personnel Management Manual rules (SPMM), Civil Service Law, negotiated agreements, agency policies and directives;
• Participating in recruitment opportunities with management, including creating and evaluating responses to posting for positions, attending job fairs or recruitment events, and facilitating hiring events;
• Assessing eligibility of candidates from postings and list canvasses, auditing list appointment information to ensure legal appointments, orientations and onboarding;
• Assessing employee eligibility for benefits and leaves such as FMLA, Sick Leave, assessing questions regarding health insurance benefits, etc.;
• Preparing personnel transactions and working with the Payroll Unit to process transactions timely and accurately, ensuring transactions are in accordance with rules, regulations, and policies, and resolving problems as they arise;
• Maintaining various databases used for Payroll, Employee Services units, Management Services units and HR specific database used for List Management; possessing knowledge in manipulation of all Microsoft Office Suite programs with a preference in Microsoft Access;
• Researching and preparing DMV classification / reclassification requests;
• Participating professionally in meetings, trainings, and work groups as required;
• Attending and presenting Human Resource information at trainings, and onboarding new employees;
• Maintaining composure and professionalism at all times, as interactions between management and employees may become difficult or be of an extremely confidential or sensitive nature;
• Supervising and training new and existing support staff;
• Occasionally traveling throughout the State.

Minimum Qualifications

To be eligible for the Human Resources Specialist 1, G-18, or Human Resources Specialist Trainee 1 / 2, G-NS, position you must meet one of the following conditions as detailed below :

For NY HELPS appointment

Advanced NY HELPS placement for this title may be possible with proof of professional experience relating to the title being posted and can be discussed at time of interview.

Transfer : One year of permanent, contingent-permanent, or 55b / c service allocated to a G-12 or higher eligible for transfer under Section 52.6 or Section 70.1 of Civil Service Law, or currently serving in the title and eligible for reassignment.

Reinstatement : If you previously served in this title or in a title otherwise transferable to this title, you may be considered for reinstatement pursuant to Civil Service Law, if it is in the best interest of the agency. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission. All reinstatements must serve a mandatory 52-week probation period.

55b / c Appointment : This position is eligible for 55b / c designation and candidates with 55b / c eligibility are encouraged to apply. Candidates must meet the minimum qualifications stated above and must submit their current 55b / c eligibility letter along with their application.

Individuals who are eligible for appointment from the Professional Career Opportunities (PCO) or Public Administration Traineeship Transition Program (PATT) eligible lists are also encouraged to apply.

Additional Comments

Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS / Compressed work week and Telecommuting. There are many benefits to working for the DMV! Including :

For additional information about the benefits of being a state employee, visit the Office of Employee Relations website.