STAFFING COORDINATOR - STROGER

Job Summary

SEIU-73

The Staffing Coordinator is responsible for planning, organizing, and evaluating the individual staffing needs of each Patient Care unit across Cook County Health (CCH). The Staffing Coordinator will support the established staffing and scheduling patterns, to ensure optimum staffing within budgeted levels, which promotes quality and consistency of nursing resources. Must relate a professional, courteous manner and have good verbal and written communication skills.

Typical Duties

• In collaboration with the Nurse Managers, will help develop monthly staff and commercial agency schedules to ensure optimum staffing in all units per union contractual agreements.
• Utilizes and maintains staffing scheduling software/programs to schedule shifts, monitor staffing levels, input related data, monitor and run periodic analytic staffing related reports.
• Monitors staffing needs and project future staffing levels making sure that staff is available where needed.
• Identifies modifications necessary to reflect staffing patterns, census, patient needs, and to meet the changing health care needs.
• Determines priority of work as assigned and completes assignment by intended target date.
• Coordinates vacations and time-off requests with the Nurse Manager to ensure optimal staffing levels.
• Maintains a current listing of employee contact numbers.
• Maintains a quality float pool staff for utilization in all units.
• Notifies Administrative Assistant V, Nurse Manager, Manager of Nursing Operations and/or the Director of Nursing of short staffing situations; contact replacement personnel, Commercial Agency, In-House Registry, and/or Overtime and modify schedule when required.
• Maintain records of employees who miss shifts; (regular or overtime) - provides monthly reports.
• Provides monthly reports for the hours and division/unit for Commercial Agency, In-house and Overtime.
• Acts as a liaison between Commercial Registry and Stroger for staffing purposes.
• Reconciles agency invoices with actual time worked.
• Attends mandatory in-services.
• Upholds CCH mission, goals, and objectives.
• Possess proficient computer skills.
• Maintain confidential nature of work and acts according.
• Performs other duties, within realm of competency as assigned.
• The duties listed are not set forth for purposes of limiting the assignment or work. They are not to be constructed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Minimum Qualifications

• Associate Arts Degree or High School Diploma or GED with a minimum of two (2) years of staff scheduling experience is required
• Proficient in Microsoft Excel and Microsoft Word is required
• Experienced in developing and maintaining spreadsheets is required

• Must type at least 25 wpm (Typing test will be administered. 25 wpm with 90% accuracy rate is required)

Preferred Qualifications

• Associate Arts Degree.
• Two (2) years of experience creating and/or modifying complex staffing schedules.
• One (1) to two (2) years of experience in health facilities staffing or equivalent.
• Proficiency in other computer applications.
• Excellent customer service and telephone skills.
• Ability to prioritize and meet deadlines.
• Ability to work independently.
• Ability to multi-task.
• Ability to learn quickly.
• Must be well organized and detail oriented.
• Must possess a professional and courteous manner.

Knowledge, Skills, Abilities and Other Characteristics

• Possesses good communication skills and good knowledge of health care policies, procedures, and protocols.
• Must show initiative and follow proper lines of authority.
• Must be able to listen, plan and problem solve to accomplish functions as appropriate to the position.
• Proficiency in the English language, excellent interpersonal skills.
• Demonstrates accountability and collaborative practice with coworkers, other disciplines, and departments.

VETERAN PREFERENCE PLEASE READ

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous serviceTo take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, “Are you a Military Veteran?”
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.

OR

A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE
• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)