Legal Administrative Assistant (Global Law Firm)

Kay Search GroupNew York, NY, United States

2 hours ago

Job type

Full-time

Job description

Position : Legal Administrative Assistant (Global Law Firm)

Location : New York, NY (Hybrid WFH)

Company : Globally Recognized AM 100 Law Firm

Comp Package : Base salary up to $115K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary :

A New York based Law Firm is actively seeking an Administrative Project Coordinator. This position will be responsible for providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, extensive travel / visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Administrative Assistant :

Develop project strategies to ensure efficient completion of tasks
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
Coordinate with other Firm offices, both domestic and international
Assist with Department initiatives and special projects
Assist with preparing materials for presentations and conferences
Enter attorneys' time records and submit attorneys' expense reports
Assist with calendaring and scheduling requests
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Administrative Assistant :

Bachelor's Degree preferred

2+ years of related experience in a law or professional services firm

Proficiency with Microsoft Excel, Word, and PowerPoint

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Ability to work independently

Ability to handle sensitive matters and maintain confidentiality

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Legal Administrative Assistant • New York, NY, United States