Payroll and Accounting Specialist

Salary : $48,712.00 - $52,727.00 Annually

Location : Coos Bay, OR

Job Type : Administration - Specialist

Job Number : 2025-00077

Department : Business Office

Division : Administrative Services / CFO

Opening Date : 10 / 06 / 2025

Closing Date : Continuous

FLSA : Non-Exempt

Bargaining Unit : NA

Primary Purpose

Under the direction of the Business Services Manager and in coordination with HR staff and other departments, performs a wide range of duties necessary to process payroll in order to promote the efficiency and accuracy of the College's personnel functions with relation to pay and withholding. The position specializes in payroll-related expense and liability account monitoring and reconciliation and acts as a resource on issues relating to state and federal wage and hour laws, collective bargaining agreements, and payroll tax implications. Collaborates with HR on leave and absence management as it relates to processing payroll.

Open Until Filled.

First consideration will be given to applications received by October 19th, 2025.

Description of Essential Functions

Payroll Processing (70% of Time)

• Receive and review timecards for accuracy; coach employees and supervisors on timecard policy. Serve as resource and technical advisor to college personnel regarding interpretation of college policy, state and federal regs, and payroll related bargaining agreements.
• Process batches and balance them with subledgers and monthly reconciliation / tracking spreadsheets that are maintained throughout the month.
• Analyze fringes & deductions, maintain tracking processes.
• Prepare PR liabilities for AP, remit online liability payments, pay taxes, prepare and post journal entries.
• Print and mail checks, upload ACH files for direct deposit, clean up one-time PR deductions, exceptions (after PR).

Reconciliation and Reporting (15% of Time)

General Duties (15% of Time)

Perform other duties as assigned

Required Knowledge, Skills and Abilities

REQUIRED QUALIFICATIONS

Associate degree in Business Administration with an emphasis in Accounting and / or Finance. Education may be substituted with three (3) years of directly related work experience in a full-cycle computerized accounting environment.

AND

Three (3) years of experience processing payroll with at least two (2) years of experience in a full-cycle computerized accounting environment.

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation :

PREFERRED QUALIFICATIONS

Bachelor's degree in Business Administration or a related field with an emphasis in Accounting.

Education or public sector experience in a full-cycle computerized accounting environment.

SPECIAL REQUIREMENTS OR LICENSES

N / A

Additional Job Information

JOB TITLE : Payroll and Accounting Specialist

LOCATION : Coos Bay Campus

FTE : 1 FTE - Full Time

ORGANIZATION : Southwestern Oregon Community College

PAY LEVEL : 25 (Steps 1-5 for initial hire)

EXEMPTION STATUS : Non-exempt

PHYSICAL REQUIREMENTS : Attached

REPORTS TO : Business Services Manager

CLASSIFICATION : MASSC

REVISION DATE : August 2022

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note : We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum / special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

REASONABLE ACCOMMODATION STATEMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory / management personnel regardless of job title or routine job duties.

VETERAN'S PREFERENCE STATEMENT

Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED :

You can request copies of your military service record through the National Archives website at :

For information regarding Veteran's Preference qualifications, visit the following website :

NON-DISCRIMINATION

It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime / Annual Fire Safety (Clery Act) Report

The "Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act" (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here : Annual Campus Crime / Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.

HEALTH INSURANCE :

Moda

Moda - choice of two plans

OTHER BENEFITS :

PAID LEAVES

HOLIDAYS :

Up to 12 holidays per year, plus one floating holiday

VACATION :

Up to 160 hours per year, maximum accrual up to 320 hours

PAID TIME OFF (PTO) :

11 Fridays off in Summer, 5 days off at Christmas

01

Choose your highest level of education or training :

02

List your area(s) of Discipline :

03

Which option best describes how many years of experience you have in a full-cycle computerized accounting environment with verifiable work experience in the payroll process.

04

Which option best decribes the years of experience you have working within an integrated accounting software system?

05

How many years of experience do you have in processing payroll?

06

Do you have experience working in education or public sector in a full-cycle computerized accounting environment?

Required Question