Proposal Coordinator (Charlotte, NC)

Job Description

Job Description

Company Overview

McFarland Construction is a full-service commercial construction firm specializing in general contracting, design / build, and construction management services. We deliver high-quality projects across a wide range of markets including Financial Services, Health Sciences, Energy, Mission Critical, and the Public Sector.

Founded in 2010, McFarland has grown to become the largest African American-owned general contractor in the Carolinas. Headquartered in Charlotte, NC, with regional offices in Raleigh, NC and Indianapolis, IN, we continue to expand our footprint and impact throughout the Southeast and Midwest.

We’re proud to be ranked #18 Largest General Contractor in Charlotte, #3 Fastest-Growing Private Companies in the region, and among the Top General Contractors in the Southeast.

If you’re looking for your next career move and want to be part of a dynamic, forward-thinking, and fast-growing company, McFarland Construction is the place for you. Join us and help shape the future of construction.

Position Overview :

The Proposal Coordinator is responsible for supporting the development of compelling, compliant, and visually consistent proposals and qualifications packages in response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Statements of Qualifications (SOQs). This position works collaboratively across marketing, business development, preconstruction, and operations teams to deliver high-quality pursuit materials that position McFarland Construction competitively in the marketplace. This position will report to the Director of Marketing.

Key Responsibilities :

• Coordinate and assemble RFP / RFQ / SOQ responses

Manage the proposal development process from kick-off through submission, ensuring all proposal elements are collected, formatted, and delivered in accordance with client requirements and deadlines. This includes facilitating internal coordination meetings and maintaining task schedules.

Tailor standard content to highlight team qualifications, project relevance, and firm capabilities. Maintain a strong focus on clarity, consistency, and tone to ensure alignment with McFarland’s brand and the client’s expectations.

Input and update pursuit-related data in the firm’s CRM including opportunity tracking, contacts, and project profiles. Organize and maintain a centralized library of resumes, project descriptions, and standard response language.

Carefully review RFP documents and compliance matrices to ensure submissions meet all requirements. Apply consistent formatting, branding, and visual standards across documents using company templates.

Work closely with preconstruction, operations, and leadership to extract technical information and develop tailored narratives that accurately represent project experience, approach, and value.

Assist with the final production of hard copy or digital submissions, including printing, binding, packaging, and file management. Archive completed proposals and track outcomes for future reference.

Help prepare documentation for award entries, capability statements, and general firm qualifications as needed to support business development initiatives.

Support the creation of interview presentations in collaboration with preconstruction, operations, business development, and leadership. Assist in designing visual aids, slide decks, and leave-behind materials that reflect McFarland’s messaging and project understanding.

Conduct market research to identify upcoming pursuit opportunities, client needs, and industry best practices. Help inform proposal strategies by tracking competitor activity, regional construction trends, and client-specific insights.

Qualifications :