Administrative Assistant

Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.

We are seeking a highly organized and proactive

• Administrative Assistant
• to support two growing companies :
• A promotional product business, where you will assist with sourcing, pricing, order management, and client billing.
• An advertising / marketing business, where you will support our Office Manager with general office administration and basic accounting duties.

This is an exciting opportunity for someone who enjoys variety, takes initiative, and is comfortable managing multiple priorities across different industries.

We are dedicated to finding the most passionate and qualified candidates. We support our hard-working team with a fun and flexible work environment. We also offer paid time off, medical and dental benefits, including telemedicine, and 401K with employer matching.

• Key Responsibilities
• Promotional Products Business Support
• Research and source promotional products based on client needs and budget
• Request and negotiate quotes with suppliers (domestic and overseas)
• Track production and delivery timelines; proactively communicate updates
• Create client estimates, invoices, and sales orders
• Ensure product quality standards are met before delivery
• Maintain vendor and client records
• Office & Accounting Support
• Assist the Office Manager with administrative duties (filing, scheduling, supply orders, etc.)
• Help with accounts receivable / payable : generate invoices, process payments, follow up on outstanding balances
• Enter transactions into accounting software (e.g., QuickBooks)
• Assist with monthly reconciliations and basic financial reporting
• Communicate with service providers, vendors, or contractors as needed
• Maintain organized digital and paper filing systems
• Qualifications
• Required :
• 2+ years of experience in administrative support, customer service, or operations
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office or Google Workspace
• Experience with invoicing and basic bookkeeping tasks
• Strong written and verbal communication skills
• Ability to manage and prioritize multiple tasks independently
• Preferred :
• Experience in the promotional products industry (ASI, SAGE, etc.)
• Familiarity with QuickBooks accounting software
• Previous experience working with vendors or coordinating product delivery
• Knowledge of shipping logistics or import coordination is a plus
• To Apply

Please send your resume and a brief cover letter describing your relevant experience and why this position interests you.

No phone calls

Job Type : Full-time

Pay : $20.00 - $25.00 per hour

Benefits :

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience :

• promotional product management : 1 year (Required)
• Quickbooks : 1 year (Required)

Ability to Commute :

• Albany, NY 12205 (Required)

Work Location : In person