Administrative Assistant 1 / Trainee

Administrative Assistant 1

The Administrative Assistant 1 will be assigned to the Diversity, Equity, Inclusion, and Accessibility Unit (DEIA) within the Office of Human Resources Management. Duties include, but are not limited to :

• Post current job vacancies to Handshake / ODIM / College Central Network / DEIA distribution list.
• Assist with Blind Recruitment Program by redacting documents and filing in appropriate DEIA folder.
• Manage DEIA calendar and schedule meetings for DEIA / CIA / EAP.
• Monitor DEIA and CIA mailbox daily, respond to inquiries, and forward to appropriate staff as needed.
• Assists with DEIA / CIA event planning / setup.
• Assist with Reasonable Accommodations by monitoring the shared mailbox, creating folders for applicants, tracking documentation, and acknowledging receipt of inquiries / applications.
• Maintaining / updating SharePoint page.
• Assist EAP Coordinator with monthly EAP Scoop articles / events, research referrals, and EAP Grants.

Minimum Qualifications :

NON-COMPETITIVE MINIMUM QUALIFICATIONS :

Administrative Assistant Trainee 1, NS (Equated to SG-8) : Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.

NY HELPS : This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS :

Administrative Assistant Trainee 1, NS (Equated to SG-8) : One year of permanent-competitive or 55B / C service in a title SG-6 or higher and otherwise eligible for transfer.

Administrative Assistant Trainee 2 (NS, Equated to SG-10) : One year of permanent-competitive or 55B / C service in a title SG-8 or higher and otherwise eligible for transfer.

Administrative Assistant 1, SG-11 : Permanent service in an Administrative Assistant 1 (formerly known as Secretary 1) title OR one year of permanent-competitive or 55B / C service in a title SG-9 or higher and otherwise eligible for transfer.

NOTE : Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11. Completion of coursework is not required for appointment to the Trainee 1 level.

Additional Comments :

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion. Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas. REASONABLE ACCOMMODATION : The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.