Talent Acquisition Administrative Assistant

Job Description

Job Description

Job Type : Full-Time, Non-Exempt (Hourly)

Duration : Permanent

Position : 1

Reporting To : Manager, Talent Acquisition

Location : Hybrid (Columbia, MD)

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

About the Role

The Talent Acquisition Administrative Assistant provides vital administrative and coordination support to the Talent Acquisition (TA) team. This role reports to the Manager, Talent Acquisition and helps drive smooth day-to-day operations of the TA process.

What You’ll Do

• Schedule candidate interviews, meetings, and assessments with hiring managers.
• Collaborate with the TA team to review hiring pipelines, monitor updated data in the Applicant Tracking System (UKG) to maintain accurate recruitment trackers, candidate pipelines, and reporting tools.
• Assist the TA team with pre-employment processes, including background checks and drug screenings,
• Provide administrative support for recruitment events, career fairs, and outreach initiatives.
• Conduct preliminary candidate screenings and application reviews when required.
• Support the Manager, Talent Acquisition with administrative and operational tasks. Assist the TA leader in conducting regular Talent Acquisition audit.
• Creating purchase orders, invoice processing, and expense tracking for the TA department.
• Prepare agendas, materials, and notes for TA team meetings.
• Support TA projects (including hiring manager training) and other ad hoc initiatives as assigned by the TA leader.
• This role would also provide administrative assistance to HR leadership as needed.

Additional Expectations

What You’ll Bring

Employee Benefits

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.