ACCOUNTANT 3

Job Summary :

This position is responsible for the financial management of the project life-cycle, approves and reviews the initial establishment and modification of projects in various systems;

reviews and approves the cost structure, funding streams and budgets in Arizona Financial System, and will process various financial documents.

The Accountant 3 prepares, reviews and submits weekly billing to Federal Highway Administration (FHWA), ensures accurate and timely federal billing as well as reviews the accuracy of expenditures of nonfederal fund sources, and other duties as assigned.

Research and resolve discrepancies on financial and technical issues. Provides guidance and coordinates with Project Managers and other internal and external customers regarding the financial aspect of projects.

May perform cost accounting functions for Federal Transit Authority (FTA) Transit Grants and Projects related to the Aeronautics Capital Improvement Program.

This position will assist the Project Accounting Manager in training staff, providing solutions, making recommendations for improvement on issues, assist with the development of policies and procedures for the Project Accounting area and in the streamlining processes or procedures related to the project lifecycle when applicable.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

Process, review and / or approve various financial documents in the current financial system used by the State of Arizona.

Research and resolve discrepancies on financial and technical issues. Facilitate smooth interactions and identify actions to address issues, resolving questions and problems while involving appropriate ADOT groups and functions, including billing issues with federal stakeholders.

Setup, review and approve cost structure, funding streams and budgets including the review of all relevant documents to ensure accuracy and compliance.

Support in training staff, providing solutions and making recommendations for improvement on issues.

Monitors, tracks and corrects various transaction which include but not limited to ICAP, payroll and overflow.

Prepares, reviews and submits weekly billing to the federal agencies, ensures accurate and timely federal billing as well as reviews the accuracy of expenditures of non-federal fund sources.

Will conduct financial research in response to federal and state audits and will perform project reconciliations.

Cost accounting functions for Federal Transit Authority (FTA) Transit Grants and the Aeronautics Capital Improvement Program.

Establishment and Modification of Projects in various systems.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs) :

Knowledge :

Automated Accounting System : Understand the complex project (Major Program), funding profile and budget table relationships.

To assist in the analysis of complex accounting records to identify and correct errors. To conduct analysis to ensure costs are properly allocated.

Principles and practices of Auditing and Accounting : Ensure that project complies with Generally Accepted Accounting Principles (GAAP) standards.

To understand the internal control structures and automated accounting systems. Knowledge of the principles, concepts, practices methods & techniques of governmental accounting, internal control structures and fiscal management.

Critical thinking in resolving questions and problems presented by internal and external customers.

Skill :

• Microsoft Excel
• Google Workspace
• Good written and verbal communication.
• Analyze and interpret contract and financial data.
• Apply information contained in contracts to financial data.
• Apply Accounting and Auditing principles to project analysis.
• Strong analytical skill in researching and reviewing financial or technical data.

Ability :

• Communicate with various levels of responsible individuals from FHWA and ADOT.
• Assist project managers on resolving issues relating to projects and provide recommendations.
• Understand complex state and federal laws relations to projects.
• Collect, compile, analyze, and interpret financial data.

Selective Preference(s) :

Bachelor's degree with major in accounting from an accredited college or university : OR a Bachelor's degree in a related field with a minimum of 24 semester hours of accounting courses and 1 year of governmental accounting experience.

Pre-Employment Requirements :

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.

The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.

An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) ).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The Arizona Department of Administration offers a comprehensive benefits package to include :

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive.

Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

Mandatory participation in the Arizona Retirement System (ASRS) is required.