Project Scheduling Coordinator

Job Description

Job Description

Project Management Org / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties.

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Role Summary

Mesa Associates, Inc. is seeking a Project Scheduler to support utility clients in the Midwest region, with potential to expand to other geographic areas as the Corporate Services Project Management Organization (CSPMO) broadens this service offering. This position reports directly to the Director of the Corporate Services Project Management Organization and works closely with project managers, engineers, and client stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a key role in developing, maintaining, and communicating project schedules to ensure accuracy, transparency, and alignment between Mesa’s clients and their stakeholders.

This role will require frequent client site visits especially during project forming phases to establish communication rhythm, confirm timelines, and strengthen collaboration.

The Scheduler is responsible for performing regular schedule updates and providing weekly lookahead reports to the client summarizing project progress, upcoming activities, and schedule performance.

Desired Project Scheduler Functions

• Develop, maintain, and monitor project schedules in Microsoft Project and / or Primavera P6 in accordance with client requirements and internal Mesa standards.
• Conduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.
• Update project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.
• Generate and present weekly “lookahead” reports summarizing progress, upcoming tasks, and schedule performance.
• Coordinate with stakeholders to assess schedule impacts and resource needs.
• Track new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.
• Facilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.
• Support project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks.
• Prepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.
• Maintain documentation for baseline schedules, revisions, and change approvals.
• Promote consistency in scheduling practices and contribute to process improvement initiatives within the CSPMO.
• Demonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.

Knowledge, Skills, and Abilities

Education

Required :

Location Requirements

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