Administrative Assistant 1 / Trainee, Central Office;

Administrative Assistant 1 / Trainee

The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1 / Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other employees, and the public, and will be responsible for the day-to-day administrative functions of the Unit.

Duties are wide-ranging and include, but are not limited to, the following :

• Receiving / distributing all BPES-wide bulletins / announcements, coordinating all BPES-wide initiatives
• Handling sensitive and complex telephone calls from various executive departments in Central Office, facility managers, vendors, OSC, etc.
• Answering / directing incoming phone calls
• Managing various group email mailboxes
• Managing / distributing office mail
• Maintaining office equipment
• Maintaining electronic office files including copying / scanning of miscellaneous correspondence
• Coordinating / arranging meetings
• Record maintenance, organization, and coordination
• Other program-specific activities and assignments

The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. This position includes an opportunity to serve in a traineeship, and applicants will be appointed to the appropriate level based on their experience, certification, and education.

Non-Competitive Opportunity :

Transfer Opportunity :

The salary listed applies to candidates appointed to Administrative Assistant 1, SG-11. The salary for candidates appointed to Administrative Assistant Trainee 1 starts at $40,391 and, for current New York State employees, is based on the candidate's salary at the time of hire. Specific scheduled hours for this position will be discussed during the interview process. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employee's unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity / affirmative action employer.

$40,391 (Administrative Assistant Trainee 1)

$45,081 (Administrative Assistant Trainee 2)

$47,695 (Administrative Assistant 1)