Special Projects Coordinator - Office of the Chief Operating Officer (Management Services)

Special Project Coordinator

Are you looking for a career with purpose? A learning environment to enhance your leadership skills? The Office of the Chief Operating Officer of Management Services is looking for an energetic, forward-thinking Special Project Coordinator to join our team.

This position performs high-level analysis, project management, and coordination work on behalf of executive leadership by managing special initiatives, tracking departmental and council-related requests, supporting citywide programs and strategic priorities, and serving as a liaison across departments to ensure timely communication, execution, and follow-up on assigned projects.

Reporting to the city's Chief Operating Officer and supporting the Management Services organization, this individual will play a pivotal role in advancing initiatives that improve services across the city and have direct impact on the lives of Savannah residents and visitors. This position offers direct exposure to the complex work of managing the city and provides a launchpad for gaining experience at the center point of government.

With a focus on strategic plan implementation, project management, process improvement, employee and leadership engagement and accountability, and tracking and managing performance across functions, this position offers the opportunity to work directly with the city's senior leadership to improve the effectiveness and efficiency of government services, implement the key elements of the city's strategic plan and track and coordinate special projects. Skills in data and analytics and an eye for the efficient use of technology is a plus.

Tracks and manages all requests from Mayor and Council directed to the assigned office or departments; ensures completion and provides status updates to the City Manager's Office.

Collect and interpret complex data from various sources on specialized topics related to City or Department programs.

Coordinates citywide initiatives and projects assigned by the Chief Officer or City Manager, ensuring deadlines and expectations are met.

Prepare and maintain technical, informational, and analytical reports; develop charts, maps, graphs, spreadsheets, flyers, brochures, and presentations.

Monitors departmental performance metrics, deliverables, and milestone reporting to support accountability and progress tracking.

Serves as liaison between executive offices and internal departments, maintaining effective communication and alignment on shared priorities. Provides information, reports and assistance to internal and external customers.

Develops and prepares PowerPoint presentations, memos, reports, and other materials for the Chief Officer or City Manager to use in internal meetings or public forums.

Project planning and development by conducting research, preparing project charter / scope and developing budgets. Develops RFPs / RFQs, develops consultant evaluation criteria and bidding procedures, verifies contract expenditures and compliances.

Research policies, procedures, and programs; compiles information to support decision-making and improve internal operations.

Facilitate project team meetings, public hearings and meetings for the community at-large, advisory boards and city council.

In the absence of the Executive Assistant staff, maintain continuity of calendars, meetings and logistics and materials for department or executive-level meetings.

May oversee special events or campaigns tied to community engagement, strategic planning, or public reporting efforts.

Performs other related duties as assigned.

Requires a Bachelor's degree in Public Policy, Public Administration, Urban Planning, Political Science, Economics, Finance or Business Administration or a degree in a closely related field; with one to three years of program / project management and / or supervisory experience in management, analysis and oversight of major projects or an equivalent combination of education, training and experience.

Strong written and oral communications skills, experience preparing presentations, coordinating inter-department / inter-agency projects, analyzing and interpreting data sets, and strong skills in building and maintaining working relationships at all levels is required. Master's Degree is a plus.

Must possess and maintain a valid state driver's license with an acceptable driving history.