Global Event Coordinator

Global Event Coordinator

This position will support the WTW Global Events Managers as a member of the team delivering in-person and virtual event programs focused on client engagement, demand generation, and thought leadership. This role will support the full event life cycle from conceptualization to implementation to post-event analysis. Candidates must have strong organizational skills, acute attention to detail, and proven agility in a fast-paced and dynamic environment. Candidate should be comfortable using AI tools (such as WRITER and software with AI capabilities) to streamline event planning, automate routine tasks, analyze post-event data, and create content such as event descriptions, attendee communications, and reports. Must have the ability to critically review AI-generated output for accuracy and brand alignment. Responsibilities will range from leading events on their own, to supporting event workstreams for some of WTW's largest and most exciting strategic event priorities. Candidate should be client-focused and passionate about delivering a compelling experience for WTW's clients and prospects.

The Role

• Support a variety of WTW-led conferences, 3rd party industry events, and digital programs led by the Global Events team across our different geographies and segments.
• Ensure all event workstreams and stakeholders are tracking to project plans and meeting deadlines.
• Support country / city / venue sourcing for event selection.
• Create event registration sites for live and virtual programs in Cvent.
• Lead and support event logistics to include F&B management, rooming lists, production, giveaway sourcing, transportation, signage production, badging, awards, etc.
• Vendor management
• Support of internal and external communication workstreams.
• Use WRITER to generate and / or enhance event copy (agenda descriptions, communications, etc.) for Cvent registration pages.
• Management of invoicing and payment processes.
• Post event reconciliation, measurement and reporting. Analyze survey results through WTW AI tools to synthesize results and summarize attendee feedback with sentiment analysis.
• Analyze historical event data with AI to forecast attendance and costs for future events.
• Event budget management and tracking.

The Requirements

Compensation and Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of various state / local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education / professional certifications, qualifications / experience, performance in the role and potential for revenue generation (Producer roles only).

Compensation

The base salary compensation range being offered for this role is $65,000.00-$80,000.00 USD annually. This role is also eligible for an annual short-term incentive bonus.

Company Benefits

WTW provides a competitive benefit package which includes the following (eligibility requirements apply) :

Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.

EOE, including disability / vets