Senior Research Administrator

Senior Research Administrator

The Senior Research Administrator in the Pediatric Oncology department is responsible for the management of complex research portfolios for multiple laboratories and completes work autonomously, updating the department administrator as necessary. The Senior RA serves in a leadership role within the department business office, functioning as a senior resource to peers within the department and across the Institute. The Senior Research Administrator is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. The Senior Research Administrator collaborates with and advises faculty and researchers on the preparation of sponsored research applications and / or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department. The Senior Research Administrator has advanced and specialized expertise and regularly provides guidance and mentorship to colleagues with less experience, in addition to leading training and educational efforts within the Institute. The Senior Research Administrator is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office. In addition to grant management responsibilities, the Senior Research Administrator will manage special projects / assignments either within the department or across departments and will represent the Department at Institutional Committees / Workgroups. The Senior Research Administrator is expected to partner with Department Leadership and Faculty to set strategy and provide guidance and expertise. The Senior RA is responsible for the following primary functions autonomously with supervisory input as needed :

• Portfolio Management (post-award)
• Clinical research administration
• Procurement
• Human Resources
• Compliance
• Cores, Centers, and Chargebacks

Portfolio Management (post-award) : Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.

Clinical Research Administration : Work with individual disease centers to create study specific budgets for new grant funded and investigator initiated clinical trials. Review and interpret clinical trial protocols for budgeting and billing compliance purposes. Prepare comprehensive clinical trial finance reporting and present reporting to disease center leaders and administrators. Prepare invoices as required by various study sponsors and manage collection of all outstanding receivables including milestone grid management. Work with study team members to communicate non-standard care services for each trial for the billing program.

Procurement : Approve and / or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.

Human Resources : Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.

Compliance : Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty / OGC / Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and / or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.

Cores, Centers, and Chargebacks : Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.

SUPERVISORY RESPONSIBILITIES : May advise on the work of others.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $89,000 - $101,100 At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.