Data Entry Assistant

Job Description

Job Description

Description :

The Data Entry Assistant at Costa Farms is a detail-oriented and proactive team member who thrives in a dynamic environment. This individual is passionate about data accuracy, system integrity, and supporting HR operations. As part of the People team, this role plays a vital part in correcting system data, maintaining HRIS accuracy, and supporting process improvements to strengthen team effectiveness and organizational compliance.

RESPONSIBILITIES

• Accurately input new employee records into HR Information System, including personal information, job titles, departmental assignments, and compensation details.
• Review and audit existing employee records to ensure accuracy, completeness, and compliance with company standards.
• Validate job classifications and demographic data to meet internal policies and regulatory requirements.
• Identify and resolve data discrepancies such as incorrect job codes, duplicate entries, or missing demographic fields.
• Collaborate with payroll teams to correct errors that affect compensation, benefits, or reporting accuracy.
• Provide support during system transitions, including dual data entry between legacy platforms and Paylocity to maintain data integrity.
• Maintain version control and detailed audit trails for all corrections and updates made within the system.
• Partner with HRIS administrators and People Business Partners to ensure consistency across Paylocity modules, including Time & Labor, Recruiting, and Onboarding.
• Uphold strict confidentiality protocols when handling sensitive employee information and records.
• Participate in trainings to stay current on system enhancements, best practices, and process improvements.
• Contribute to the continuous improvement of HRIS functionality and data workflows.
• Use Excel tools such as VLOOKUP to validate and reconcile employee data across reports and systems.
• Perform additional duties as required.

Requirements : QUALIFICATIONS