Office Assistant

Job Description

Seeking an Office Assistant committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site IT support as needed.

Office Assistant Responsibilities:

• Manage space reservations via hoteling software system for workspaces and conference rooms
• Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies
• Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down
• Place catering orders, including set up for office meeting meals
• Provide support for client deliverables as needed
• Manage mail, Fed Ex, UPS and courier requests
• Act as point of contact for facilities related requests. May utilize property management work order system
• Provide reception coverage as required
• Provide limited trouble shooting of office equipment and kitchen appliances
• Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting
• Assist in other projects and responsibilities as assigned

Office Assistant Qualifications:

• High School Diploma/GED required
• 1 year of related experience in an office support or related role preferred
• Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm
• Strong verbal and written communications skills
• Proactively manage multiple tasks and prioritize workload to meet deadlines
• Ability to interact and team with individuals at all levels
• Proficient in Microsoft Office Suite and aptitude for learning internal programs and software
• Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status
• Strong attention to detail, commitment to producing accurate work