Executive Assistant

Job Description

Job Description

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment.

Job Responsibilities :

• Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.
• Prepare detailed expense reports and handle reimbursements in alignment with company policies.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.
• Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.
• Handle confidential information and communications with discretion.
• Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.
• Create and edit correspondence, reports, spreadsheets, and presentations as needed.
• Organize and maintain electronic files, contracts, and important documents.
• Participate in planning and execution of special projects or events.
• Continuously seek ways to enhance operational efficiency and prioritize key initiatives.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• Familiarity with creating and managing social media content.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented with a high level of accuracy in reporting and documentation.
• Bachelor’s degree required