Part Coordinator

Job Description

Imagine Staffing is hiring a Parts Coordinator for a growing organization that values teamwork, attention to detail, and reliability. In this entry-level role, you’ll be hands-on with processing orders, managing shipments, tracking inventory, and supporting daily logistics that keep the business running smoothly. If you’re organized, proactive, and ready to learn, this is your opportunity to get started in a dynamic field.

Main responsibilities :

Process Sales Orders

• (Create Pick Ticket; Create PO when needed)

Pick Parts

Receive Incoming shipments

Process Outgoing shipments

Process Returns / RMA’s

Process “approved” daily Purchase Orders

Daily PO follow-up & update of PO notes for parts not yet received

Review long lead times to evaluate if we can get sooner from an alternate vendor

Daily update SO & WO notes with ETA’s of parts receipt

Maintain SO communication to customers / technicians – order confirmation / tracking info / Est receipt of items (including updating website orders)

Process Weekly parts orders based on assigned reorder levels (via SOS Report)

Perform annual physical inventory count & reconciliation.