Executive Assistant

Executive Assistant

The Executive Assistant provides high-level support to the Executive Team by creating professional presentations, planning and executing on and off-site events, assisting with confidential projects, coordinating community involvement / outreach efforts, and performing clerical functions such as preparing correspondence, travel planning, scheduling and documenting meetings, receiving visitors, expense reporting, and arranging conference calls. We are looking for a local candidate for our corporate headquarters in Carrolton, Texas.

What will you be doing?

• Create / edit market-ready, professional presentations, reports, and communications with input from executives.
• Plan and execute executive on-site and off-site functions
• Coordinate with venues, caterers, A / V teams, transportation, and vendors to manage logistics end-to-end.
• Be the onsite point of contact during events and manage setup, troubleshooting, materials, budgets, timelines, attendee communications, and ensuring a professional experience.
• Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives.
• Coordinate administrative details of Executive meetings.
• Organize and prepare meeting schedules.
• Taking notes and recordings as needed.
• Follow-up to ensure executive meeting action items are documented, communicated, and completed in the timeframe required.
• Support the Executive Team - handling clerical tasks, booking flights, accommodations, transportation, and managing itineraries. Provide occasional coverage to front desk reception, including greeting visitors, managing calls, and handling correspondence. Handling highly sensitive and confidential information.
• Proactively identify and implement process improvements to streamline tasks.
• Maintain professional and technical / product knowledge by attending educational workshops, reviewing technical / specialty publications, and participating in professional associations.

What are we looking for?

Why apply?

If you are interested in working for a top-notch employer with an outstanding wage and benefit plan, this is the position for you. For more information on 4Front Engineered Solutions, please visit our website at