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Workforce Management Real-Time Coordinator

Workforce Management Real-Time Coordinator

Patriot MobileGrapevine, TX, US
22 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Patriot Mobile (PM) is America's only Christian conservative wireless provider. We offer broad coverage on dependable, nationwide 4G or 5G LTE networks. We are committed to providing our members reliable wireless service and exceptional support while relentlessly fighting for our shared values. Patriot Mobile donates a portion of every dollar earned to support organizations that fight for First Amendment Religious Freedom and Freedom of Speech, Second Amendment Right to Bear Arms, Sanctity of Life, and the needs of our Veterans and First Responders.

Job Overview :

Reporting to the Director of Workforce Management Operations, the Real-Time Coordinator is responsible for ensuring departmental goals are met through the live monitoring of call queues and validating intraday forecasted call volume for all customer interaction queues. This role is crucial in ensuring that target metrics are achieved efficiently and effectively. This role will support the overall Workforce Management practices for Member Services and Sales Teams. This position will be a key role within our Customer Experience Program.

Essential Functions and Responsibilities :

  • Provide continuous updates on the operational status of the call center throughout the day.

Investigate deviations that cause both increases and decreases from the daily and intraday forecasted call volume.

  • Adjust intraday forecasts by analyzing business drivers, trends, and historical data to determine the required staffing levels.
  • Partner with departmental leadership to adjust inbound skill assignment for agents to address staffing shortages in response to increases in intra-day call volumes.
  • Perform agent skill audits to ensure all agents are skilled in only correct departmental skills.
  • Manage day-of schedule exceptions, including agent absences, early leave requests, approved late breaks, unplanned day-of coaching, and any other approved exceptions to agent schedules.
  • Collaborate with the Member Service and Sales leadership teams to address day-of schedule deviations, ensuring availability to handle call volumes.
  • Monitor real-time phone activity to identify and validate excessive durations across various phone states, including call handling times (talk time, hold time, and after-call work), break periods, and other phone related states.
  • Contribute to and help the MS team achieve Service Levels by being available to take inbound queue calls, when needed. Includes support in call queue during peak hours as required.
  • Monitor and manage all customer facing queues by :
  • o Utilizing additional support from other departments as needed to address call queue demand

    o Optimize breaks and lunches to accommodate absences and fluctuations in call volume.

  • Maintain key performance metrics and standardized reporting to facilitate timely analysis and provide actionable insights.
  • Required Knowledge / Skills / Abilities :

  • Possess familiarity with workforce management concepts, including service levels, adherence, and handle time, within a multi-channel call center environment.
  • Demonstrate an enhanced understanding of computer skills, including proficiency in Outlook, Word, Excel, and PowerPoint.
  • Have experience utilizing Workforce Management (WFM) software tools, particularly for monitoring schedule adherence and adjusting intraday forecasts.
  • Exhibit strong problem-solving skills to identify the root causes of deviations in call volumes, staffing shortages, and other related issues.
  • Possess a background in workforce management and statistical analysis, with a solid understanding of operations and operational measures.
  • Have experience understanding staffing, forecasting, and scheduling in a call center.
  • Ability to quickly learn, analyze situations, and make decisions which support the mission of Patriot Mobile.
  • Education and Experience :

  • 3+ years of experience in a Call Center Operations environment.
  • Call Management System experience.
  • Contact Center experience is a requirement.
  • Physical Requirements :

  • Ability to work with a computer for hours at a time.
  • Must be able to sit or stand for long periods of time.
  • Must be able to work in a variety of spaces to include cubicle, counter, and or desk areas.
  • Must be able to lift and move items up to 25 pounds.
  • Patriot Mobile is an equal opportunity at-will employer and does not discriminate against any employee or applicant for employment based on age, race, religion, color, disability, sex, or national origin.

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