General Description
The Executive Assistant will work closely with the CEO. The Executive Assistant to the CEO will draft documents on behalf of the Executive office, as well as assist in editing organizational documents that require Executive approval.
Responsibilities may include making travel and meeting arrangements, preparing reports and financial data and client relations.
The position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Specific duties and responsibilities include, but are not limited to, the following :
- Professionally interface, assist and represent the CEO both internally and externally.
- Draft Executive correspondence as needed to include emails, thank-you letters and general correspondence.
- Assist with editing internal organizational documents that require approval by the CEO to include coordinating edits with officers, department heads and other senior staff.
- Manage the CEO’s email inbox and email folders.
- Maintain knowledge of and management of CEO’s calendar.
- Manage the CEO’s contacts to include entering business cards and pertinent information into the contact management system.
- Work with the CEO to determine which key persons the CEO should contact regularly and on what schedule.
- Travel with the CEO, as needed, to include staffing at events and meetings and assisting with logistics that may include running personal errands.
- Develop and maintain professional working relationships with the senior staff of the organization.
- Manage and submit CEO’s monthly company expenses, if applicable or desired.
- Manage and coordinate CEO’s computer and devices with internal Hussey Gay Bell staff.
- Other duties as assigned.
Desired Skills and Experience
- Bachelor’s degree preferred
- 3-4 years of experience working as an administration assistant, preferably to C-suite
- Advanced experience in Microsoft Office Suite and PowerPoint and an aptitude for technology
- Demonstrated proficiency in Excel; ability to build and manage complex financial data spreadsheets
- Excellent verbal and written communication skills
- Demonstrated good judgment and sense of diplomacy
- Outstanding interpersonal skills, telephone manner and client service skills
- Strong organizational skills with a proven ability to follow-through
- Exceptional attention to detail
- Ability to manage multiple job demands and prioritize with minimal supervision
- Ability to maintain confidentiality of sensitive business and personal matters
- Ability to work well under pressure in an ever-changing environment while maintaining poise and professionalism
- Positive attitude
- Flexible schedule and willingness to possibly work extended hours, nights and weekends
- Strong service orientation and professional demeanor
- Salary and Benefits :
- Commensurate with experience.
- Excellent benefits, including medical, dental, 401K, paid sick / leave time, etc.
Executive Administrative Assistant
Our colleagues client is seeking a highly professional and experienced Executive Administrative Assistant to support our President in managing administrative tasks efficiently. Coordinate with other executive assistants and departments to facilitate smooth communication and workflow. The ideal candi...
Executive Assistant to the President of Operations - Atlanta, GA
We come to work every day to create possibilities for people – possibilities that translate into superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them. The Executive Assistant to the President of...
Chief Executive Officer (CEO) | The Iron Forums
Run City Director EOS Process Lead L’s, quarterlies and annual with City DirectorsOversee accomplishment of quarterly and annual goals per cityEquip City Directors to run EOS process with their local facilitators. Our Snapshot process and corresponding categories allow business owners to quickly rem...
Executive Assistant/HR Coordinator
Executive Assistant/HR Coordinator. What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development ...
Airport Assistant General Manager - Chief Customer Service Officer
We are seeking a dynamic and experienced Chief Customer Service/Guest Relations Executive to oversee and lead the customer service and guest relations department at our airport. Monitors key performance indicators related to customer service and guest relations and provide regular reports to senior ...
Executive Administrative Assistant - Savannah, Georgia
The overall objective and purpose of the Executive Administrative Assistant position is to provide administrative support to one or more Corporate Executives. They are to demonstrate Kessler Values of Teamwork, Integrity, Profitability, Enriching and Relentless as well as Service Standards at all ti...
Airport Assistant General Manager, Chief Data Officer (CDO)
The Chief Data Officer (CDO) is a senior IT executive responsible for driving the organization's data strategy, governance, and utilization to enhance business outcomes. Reporting directly to the Chief Information/Technology Officer, the CDO oversees data management practices, ensures data quality a...
Real Estate Executive Assistant
We are seeking a key player to join our team as a dedicated Real Estate Executive Assistant. Welcome to the Chelsea Phillips Real Estate Group! We are the top real estate team in Savannah and we're growing rapidly. This pivotal role is designed for someone who is fearless, highly organized, and read...
Executive Assistant
The Executive Assistant will provide high-level administrative support to the Executiveand other Executive Team members. The Executive Assistant should be highly organized, proactive, and resourceful to support our leadership team. The Executive Assistant must be creative and enjoy working within an...
Certified Nursing Assistant (CNA)
A Certified Nursing Assistant (CNA) will provide compassionate care and assistance with many daily living needs for patients. The ideal candidate will spend time interacting directly with patients, monitoring their vital signs, and assisting when necessary. The ideal candidate will relate well as an...