Business Development Coordinator - (Hybrid Schedule)

US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This role supports the business development (BD) team for the global Energy & Natural Resources (ENR) industry group. The ENR practice is multidisciplinary – combining regulatory, transactional, financial, environmental health and safety, projects and construction, and litigation disciplines with a focus on clients operating in energy & natural resources, and related sectors. The Business Development Coordinator will handle marketing administrative tasks including profiling and tracking of experience and engagements, assist with pitches and proposals, firm awards submissions such as Chambers and Legal 500, as well as various external and internal communications. Additionally, they will coordinate with other marketing teams to support internal and external events and sponsorship, webinars and thought leadership, and competitive intelligence. The BD Coordinator will work on a number of shared ENR BD team projects, broader firmwide marketing and business development initiatives, in addition to independently leading tasks and interacting with attorneys. The role is responsible for developing and maintaining a comprehensive understanding of the ENR group’s services, including sub-practice areas such as oil & gas, renewables, energy regulatory, commodities, environmental, and health & safety, as well as the practices of individual attorneys. The position manages the day-to-day marketing and business development activities for the ENR group with a high degree of autonomy, while also collaborating on ENR team projects and contributing to firmwide marketing and business development initiatives. The role is part of the firm’s broader marketing team, working within a collaborative and dynamic environment. Job Duties and Responsibilities This position will support the ENR BD team in various projects as they relate to business development efforts associated with the ENR group. The BD Coordinator will : Collect and maintain attorney experience and client information in firmwide experience databases and client relationship management (CRM) system. Create strong first draft of a pitch in response to Request for Proposals (RFPs), and liaise directly with attorneys to finalize pitches and proposals. Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents. Assist attorneys in preparing materials and presentations for internal meetings, client development opportunities, and external speaking engagements. Work with the ENR group and related practice teams / task forces to help prepare and edit drafts of various industry survey and directory submissions, plus maintain repositories of information on practice group accolades and awards. Work closely with ENR attorneys and the BD team on credentialling activities including assisting with client alerts, blog and Passle posts, curating content on the ENR LinkedIn Showcase page, and supporting speaking engagements. Assist in coordination of Reed Smith’s participation in, and sponsorship of, local and national conferences. Responsibilities would include coordinating and submitting advertisements, giveaways, logos, coordinating check requests, and other materials as needed for sponsorships and other external activities . Assist in coordinating Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs. Assist with the development of group and strategy meeting agendas, presentations, and meeting summaries. Help maintain industry group / specialty group intranet sites. All other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education : College degree in Marketing, Business, Communications or related field required. Experience : One to three years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment. Skills : Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Technologically savvy and able to quickly learn new database systems. Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight. Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts. Comfortable establishing effective firmwide working relationships with individuals at all levels. Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills. Able to work independently as well as as part of a team, and be flexible in approach. Must possess great interpersonal and communication skills. Ability to have a customer-focused mindset and deliver high-quality service or solutions to internal or external stakeholders. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Must have flexibility and adaptability to navigate changes, unexpected challenges, and evolving priorities. Exceptional organizational and time management skills. Keen problem-solving and troubleshooting abilities and solutions-oriented thinking. Other Supervisory Responsibilities : None Equipment To Be Used : Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions : Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to sit and / or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication. Must be able to travel for meetings and training as required. Must be able to travel for meetings and training as required. Must work in office as required. Working Conditions : You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges : This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $31.00 to $35.50 in Houston (annualized $64,000 to $74,000) and $33.00 to $37.50 in Chicago (annualized $68,000 to $78,000) , based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes : 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.