Stewardship Administrative Assistant, Eberly College of Sciences

Stewardship Administrative Assistant

Penn State is currently seeking a Stewardship Administrative Assistant in supporting the Eberly College of Science home of the basic biological, physical, and mathematical sciences. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director of Stewardship and working closely with the associate director of stewardship and the development and alumni relations team in the college, as well as other partners, this administrative position will :

Assist the stewardship director and associate director with managing the gift acknowledgement process with the Dean's office, recording of gifts, management of the student scholarship process to inform benefactors, assist with report preparation for the traveling team members and department heads.

Articulate Penn State needs, ambitions, and values through excellent information and formal communications.

Manage calendars, schedule meetings, prepare agendas, provide support to the rest of the development and alumni relations team as needed.

Support event logistics (venue contracts, catering, etc.), payment processing, and tracking of event invitation and registration process.

The successful candidate will have :

Strong computer skills, specifically Excel, Microsoft 365, Teams, Zoom, and willingness to learn Penn State specific systems CRM (AWA) and endowment management systems (eSteward), finance (SIMBA) SAP Concur

Exemplary interpersonal, written, and communication skills

The ability to create and maintain an inclusive and respectful environment for all students and colleagues

Attention to detail along with the ability to multi-task several priorities for several people.

Commitment to delivering excellent service to internal and external stakeholders along with a high level of professionalism, to include maintaining confidentiality.

A proven ability to self motivate and work both independently and as part of a team.

A commitment to professional development, learning, and being mentored.

Minimum Education, Work Experience & Required Certifications :

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience. Required Certifications : None.

Penn State's Division of Development and Alumni Relations :

If you believe in the power of higher educationand philanthropyto shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back.

Building a Career and a Life at Penn State :

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroomit's the positive impact made on communities across the globe.

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues.

Background Checks / Clearances :

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits :

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Campus Security Crime Statistics :

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review.

EEO Is The Law :

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.