Assistant, Executive - Universal Kids Resort

Job Description & Requirements

JOB SUMMARY

Responsible for ensuring a fluid work environment within the office of Vice President(s) and direct report leadership teams at Universal Kids Resort. Performs administrative and office management duties including managing calendars, coordinating meetings, handling travel arrangements and expenses and other project tasks as assigned. Uses initiative and good judgement; works independently with little supervision and maintains strict confidentiality. Ensures alignment with processes and procedures across New Ventures and UDX.

JOB RESPONSIBILITIES

• Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains executive(s)’ calendar, coordinates meetings with internal and

JOB SUMMARY

Responsible for ensuring a fluid work environment within the office of Vice President(s) and direct report leadership teams at Universal Kids Resort. Performs administrative and office management duties including managing calendars, coordinating meetings, handling travel arrangements and expenses and other project tasks as assigned. Uses initiative and good judgement; works independently with little supervision and maintains strict confidentiality. Ensures alignment with processes and procedures across New Ventures and UDX.

JOB RESPONSIBILITIES

• Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains executive(s)’ calendar, coordinates meetings with internal and external parties and makes all necessary appointments. Ensures timely updates and communicates meeting updates and changes. Completes all expense reporting responsibilities in accordance to UDX T&E policies and procedures. Submits all necessary travel arrangements for the UKR Leadership team to ensure cost efficiencies and adherence to the UDX T&E policies and procedures.
• Initiates and follow-ups on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments, across New Ventures and UDX, and/or external sources. Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, workspace coordination, sourcing and other logistical needs through standard UDX procedures.
• Develops, organizes, and maintains reports, spreadsheets, databases, presentations, and/or files as appropriate and required. Generates UKR correspondence and disseminates data/information to the appropriate parties across UKR and New Ventures for alignment and standardization.
• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary. Assists with invoices payment processing as required.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and Team Member involvement activities.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITY:

• ​​Individual Contributor​

ADDITIONAL INFORMATION:

• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.

• Strong organizational skills, ability to multi-task.
• Strong proficiency in Microsoft Suite and Outlook.
• Strong attention to detail and ability to work numerous projects and priorities at once.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION:

• Bachelor’s degree is preferred.

EXPERIENCE:

• 3+ years of senior administrative or coordination experience is required; or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Kids Resort via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Kids Resort HR/Recruitment will be deemed the sole property of Universal Kids Resort. No fee will be paid in the event the candidate is hired by Universal Kids Resort as a result of the referral or through other means.

Universal Kids Resort. Here you can.

Universal Kids Resort is an equal opportunity employer. Universal elements and all related indicia TM & © 2025 Universal Studios. All rights reserved. EOE.