Administrative Specialist II (LUT)

THE POSITION

The Department of Land Use and Transportation (LUT) has an exciting opportunity for the position of Administrative Specialist II (AS II) within the Planning and Development Services Division!

The Position

The AS II performs a variety of administrative support duties of moderate complexity requiring knowledge of the work unit, LUT services and procedures, and operating details. Incumbents greet customers, prepare correspondence and or other documents using Microsoft Office 365, schedule and coordinate meetings, and will have considerable public contact in explaining policies and procedures as well as provide excellent customer service to the public and internal customers.

This position works in the front reception area and also supports team projects such as mailings, archiving, will be responsible for intake land use application and fees, answer basic questions about land use procedures, as well as help develop and create front desk procedures. This person will complete general administrative tasks as assigned, which may include routing mail to appropriate staff member, make copies, scan and general filing, answer phones, help schedule and coordinate meetings which entails working with other departments.

This position is currently eligible for either a Monday-Thursday 4x10 work schedule or a traditional 5-day work week with one remote day. Please note this is subject to change dependent on business need.

The Ideal Candidate Will

• Complete assigned work in an efficient and timely manner
• Communicate well both orally and in writing
• Establish and maintain cooperative working relationships with a variety of individuals and groups and effectively collaborate in a team-centered environment
• Exercise keen time management skills, balance multiple priorities and / or multi-tasks, and consistently meet timelines and due dates.
• Effectively deal with difficult customers

ESSENTIAL JOB DUTIES

To review the complete classification and list of knowledge, skills, and abilities for this position, please use this link : Administrative Specialist II .

MINIMUM QUALIFICATIONS

Education and Experience :

Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable. Please note : Answers to the supplemental questions are typically evaluated separately from your application.

SUPPLEMENTAL INFORMATION

Selection Process

Please note : candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification.

Our commitment to you :

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community

Veterans' Preference

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link : Veterans' Preference Points .

Accommodation under the Americans with Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail : Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications in NEOGOV, it will impact our ability to communicate with you about this and other recruitments.

Questions Regarding This Recruitment?

Contact Brighton Bohnenkamp, Talent Acquisition Business Partner

Brighton_Bohnenkamp@washingtoncountyor.gov

Additional Resources :

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