Senior Administrative Assistant

The Senior Administrative Assistant will b e responsible for managing a wide range of administrative tasks for an Executive or Senior Vice President (s) , ensuring the smooth functioning of the executive’s office and greater organization, as well as f acilitating effective communication between the executives and internal / external stakeholders. You will handle confidential information, manage complex calendars, coordinate meetings, prepare reports, and act as a trusted liaison for the executives. Normal duties can extend outside of the traditional business scope or business hours, requiring the need for adaptability and flexibility within the role.

Responsibilities include but are not limited to :

• Strategically prioritize and organize workflow for executive and / or reporting organization staff members to ensure deadlines are met
• Coordinate and organize high-level meetings, conferences, and events, including logistics , agendas, and documentation, while ensuring smooth execution and timely follow-up.
• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls.
• Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning.
• Exercise independent judgement in handling ambiguous tasks with minimal input from staff
• Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members.
• Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements.
• Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents.
• Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives.
• Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments.
• Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment.
• Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency.

Our Benefits - Designed with You in Mind

Comprehensive Health & Well-being Coverage

From your very first day, you’ll have access to medical, dental, vision, and prescription drug coverage - ensuring you and your family stay healthy and protected.

Generous Paid Time Off

We believe in work-life balance. That’s why we offer : 17+ paid holidays, including shut-down from December 24 th through New Years Day every year. Vacation, float & wellbeing days, sick time and fully paid parental leave when your family needs you most.

Competitive Retirement Savings Plans

We help you plan for the future with :

Income Protection & Insurance Options

Benefit from included and optional disability, life, and other insurance programs - because your peace of mind matters.

Company Vehicle Lease Program

Eligible employees and their immediate families can enjoy company vehicle lease options with included insurance, maintenance, and unlimited mileage. Plus, take advantage of exclusive discounts on Stellantis products.

Family Building Benefit

We proudly support all paths to parenthood- including fertility and infertility treatments, adoption services, and gestational surrogacy.

Support for Your Growth and Giving Back

We believe in investing in your future and your passions :

And so much more!

When you join us, you’re not just building a career - you’re joining a company that supports you, inside and outside of work.