Executive Director of Financial Aid

Executive Director of Financial Aid

Reporting to the Assistant Vice President for Enrollment, the Executive Director of Financial Aid will oversee all aspects of the compliant administration of federal, state, and institutional financial aid and scholarships, through management of all Peoplesoft (PeSo) / Student Financial Planning Module (SFP) system set up and processing. They will be responsible for both routine reporting to senior management, outside agencies, and adhoc reporting. Ensure compliance with all federal, state and institutional regulations, policies and procedures related to the administration of financial aid as well as ensure the institution fulfills all Title IV compliance requirements. Partner with the Assistant Director with strategic planning; budget development; enrollment management functions, especially those related to access and affordability, emergency preparedness; and statistical data management, including outcomes assessment. Manage PeSo / SFP daily operations with the U.S. Department of Education via the COD system which is the U.S. Department of Education's system for processing and approving all federal aid origination and disbursement records. Serve as the Chief Administrator on the implementation and continual enhancement of all financial aid technology operations. Work closely with the Enrollment Management Business Analyst to manage the PeSo / SFP platforms as it relates to institutional reporting and compliance, FISAP, and FAIS. This role will promote an efficient and high-quality student-centered approach to financial aid administration and ensure institutional compliance with governmental regulations including the accurate and timely preparation of all monitoring / audit reports, and proposal / implementation of solutions to any findings.

Responsibilities include :

• Responsible for the daily core operations for financial aid services and the management of the PeopleSoft / SFP platforms, including all aspects of importing / exporting financial aid records / data, batch award processing, disbursing, reconciliation, beginning and end of semester / year clean-up processes, and return to Title IV funds.
• Partner with the assistant director with strategic planning and budgeting processes.
• Oversee the set up and implementation of PeopleSoft / SFP system for each new academic year.
• Responsible for testing and updates to PeopleSoft / SFP software for the Financial Aid Module.
• Manage all aspects of student eligibility, including evaluation, online processing, all related record keeping, and student notification.
• Provide stewardship of the timely processing and reconciliation of our federal and state-based programs.
• Assist the assistant directors as appropriate with the ongoing in-house staff training program and new staff training and with the development of broader professional training.
• Serve on various committees across campus to ensure that federal regulations and expectations are met by the college and that the needs of financial aid students and the impact of various college programs, policies and procedures for this population are considered.
• Oversee Enrollment Services Assistant Director and work with Student Accounts, and other college units as appropriate, to resolve student issues.
• Assist with updating and maintaining the Financial Aid policies and procedures manual.
• Maintain memberships and participates actively in appropriate organizations and attends conferences and regular training sessions.
• Partner with business analyst to address the data requests and reporting as needed.
• Responsible for all FA system-related access requests, both internally and with third party software systems.
• Performs other duties as assigned.

Minimum qualifications include :

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to : Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.