Purchasing Specialist

Job Description

Job Description

Description :

JOB SUMMARY : The purchasing specialist will be responsible for sourcing and acquiring goods and services for the company by managing supplier relationships, negotiating prices, creating purchase orders, ensuring timely delivery, and analyzing market trends to optimize procurement strategies, all while adhering to company policies and compliance standards. Reporting to President and CEO, this position is responsible for all purchasing and inventory management in the facility. The purchasing specialist must adhere to food manufacturing industry policies including GMPs.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Handling the day-to-day activities of the purchasing department.
• Identify cost savings opportunities and negotiate price and terms for purchases
• Monitor and manage inventory levels to ensure all items are in stock
• Review and approve purchase orders and invoices
• Track and analyze purchasing trends and develop strategies to optimize future purchases
• Communicate with vendors and suppliers to ensure timely delivery and high-quality products
• Manage relationships with vendors, suppliers, and other stakeholders
• Ensure compliance with company policies, procedures, and external regulations
• Work closely with all departments to determine product and equipment needs.
• Verify receipts with warehouse daily to identify shortages, quality issues, or substitutions. Follow up with vendors on issues. All substitutions must be reported.
• Train and learn how to place all orders through company software and provide the order details to receiving and other departments.
• Work with the President and CEO to ensure food costs remain within the established budgets.
• Monthly, identify the items that are slow moving or have expired. Report to the Presiden or CEO the items identified. Suggest utilization of the items if possible.
• Prepare reports and ensure that they are on time and delivered to the proper departments.
• Assist in resolving questions and providing customer service for all clients.
• Ensure all food safety standards are followed, including following all the requirements all programs.
• Adhere to company GMPs.
• Complete additional duties and responsibilities as required.

Requirements : EDUCATION, EXPERIENCE AND QUALIFICATIONS :

PHYSICAL JOB REQUIREMENTS :