Billing Coordinator

Balch & Bingham LLP is a dynamic firm focused on talent, collaboration, creativity, and commitment. At Balch, our professional staff play a key role in achieving excellence for our clients, fulfilling indispensable responsibilities and functions that allow us to sharpen competitive advantages.

Your energy and talents are essential to the advancement of our firm and our clients. In our collaborative environment, you will team up with skilled and approachable colleagues to deliver unsurpassed service to those who trust us to help them navigate their most complex legal challenges.

The Birmingham, AL office of Balch & Bingham LLP is searching for a Billing Coordinator to join our Accounting team. The Billing Coordinator is responsible for the day-to-day administration of billing procedures and preparation of client billing by compiling data from client billing guidelines and preparing invoices.

The ideal candidate will have experience in a legal or professional services environment, be familiar with Aderant or similar law firm accounting software, have strong Excel skills, and have the ability to work independently, as well as work with external and internal clients with discretion and diplomacy.

Responsibilities :

• Process monthly client billing for assigned attorneys.
• Generate pre-bills for review by the respective attorneys and ensuring any necessary edits are made prior to billing.
• Generate bills from corrected pre-bills using various bill formats and in accordance with matter-specific billing instructions.
• Generate electronic bills, communicate deductions and process appeals.
• Communicate changes for client and matter information (address, contact, rates, bill format, etc.) and ensure such changes are made timely and correctly.
• Identify non-compliant bills and coordinate with attorney and client to make corrections.
• Assist attorneys and secretaries with client inquires.
• Create and maintain client or attorney requested reports.
• Follow up on unapplied cash / on account fees / on account disbursements and trust balances to ensure appropriate and timely resolution.
• Other responsibilities as requested.

Skills and Qualifications :

• Accuracy, attention to detail, and good organizational skills.
• Ability to work effectively under pressure and prioritize in a fast-paced environment.
• Ability to work independently and collaboratively with other team members.
• Strong verbal and written communication skills.
• Commitment to outstanding client service.
• Strong analytical and problem solving skills.
• Some overtime required.
• High school diploma required, college degree desired.
• Two or more years of related experience preferred.
• Proficiency in Aderant preferred.
• Proficient in Microsoft Word, Outlook, and Excel.
• Time and Billing software knowledge desirable.
30+ days ago