Senior Legal Process Clerk

Probation Clerk

The current vacancy is in the Shasta County Probation Department. The oral exam is tentatively scheduled for October 2025. See "Special Requirement" section regarding the possession of a valid driver's license. Responses to supplemental questions required. Final filing date : October 20, 2025, at 5 : 00 PM. Salary information : $3,440 - $4,390 approximate monthly / $19.85 - $25.33 approximate hourly. Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases. Please visit Shasta County Personnel .

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

The Probation Department conducts pre-sentence investigations, prepares pre-sentence reports, and makes placement recommendations for juveniles and adults accused of felonies. Following sentencing, the department monitors all individuals given terms of probation. The major divisions and "core" functions of the department are adult and juvenile intake, and adult and juvenile supervision.

The Shasta County Juvenile Rehabilitation Facility (JRF) is a 24-hour secure detention facility administered by the Probation Department. The JRF is responsible for the care, custody, and control of youth and transitional aged youth up to twenty-five years of age. Our mission is accomplished by ensuring staff serve as role models and project an appearance, attitude, and behavior which creates an atmosphere conducive to positive change, and by working closely with our community partners to deliver research-driven programs targeting the individual needs of our population.

Examples of Essential Duties

Duties may include, but are not limited to, the following :

Performs routine and advanced clerical tasks involving typing, filing, record keeping, and related duties in an automated legal office environment; responds to requests by the general public and staff for information; researches, extracts, transfers, and summarizes information from arrest records and crime reports, and various other records; checks reports, records, and files for accuracy, completeness, and compliance with mandates of the law and established standards; checks and tabulates data; monitors fingerprint quality, accuracy of charges, and performs quality control in this field; receives money in payment of copies, fingerprinting services, licenses, permits, and mandated services; writes receipts and keeps records of collections; follows up on letters and materials sent to other divisions for review or completion; maintains a variety of personnel files and information for the unit; operates a variety of office equipment, including microfilm-microfiche, copiers / printers, electronic typewriters, computer terminals, and other automated devices; maintains repair logs on all equipment, as well as being the contact person for maintenance and repairs on all office equipment; operates a multiple level console telephone; answers for all divisions during off hours; responsible for approving schedule changes and time cards; assigns and reviews the work of support staff; participates in evaluations of clerical staff; actively trains and monitors work performance of new employees in training; acts as liaison between the supervisor working a different shift and unit staff; and performs a broad spectrum of related and responsible duties. Depending on assignment, may have responsibility for updating manuals (LETS, etc.), statistics, training, and quality control of data entry; and making decisions in procedural matters, lawful right-to-know and need-to-know situations involving release of records information.

Qualifications

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of education and experience sufficient to directly demonstrate possession and application of the following :

Knowledge of : Complex law enforcement clerical methods and procedures; applicable laws and regulations (mandates of the state and federal Public Records Acts; security policies, confidentiality; and civil rights laws depending on assignment); processes involved in production of records for criminal and civil Subpoena Duces Tecum; department policy and procedures; general functions of Shasta County government; basic principles of supervision, evaluation, discipline, and training; proper terminology and procedures in operating a police radio, teletype, or computer terminal.

Ability to : Perform difficult clerical work and type at a speed of not less than 45 words per minute (net) from clear copy; operate modern, automated office equipment; make decisions in procedural matters and release of information; develop and maintain a positive rapport with employees and administration; assist in supervising and evaluating staff; provide clear direction, training, and performance review to support staff; prepare and maintain accurate and complete records and reports; devise work improvements as necessary; establish priorities and respond to varied work demands; work effectively with limited supervision; establish and maintain cooperative working relationships with multiple agencies, general public, inter and intra department staff.

Minimum Qualifications : Three (3) years of experience as a Legal Process Clerk II. Some assignments may require possession of POST Basic Records Certificate. Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.

Responses to the following must be submitted with a completed application :

• Do you have three (3) years' experience comparable to a Legal Process Clerk II? Yes / No
• If yes to question #1, please provide details including, but not limited to, employers, dates of employment, and job duties. If no, please type "N / A".
• Please provide details including, but not limited to, employers, dates of employment, and job duties related to your responsible clerical experience in work that would have provided some familiarity with legal terminology.
• I acknowledge that this recruitment requires a California Driver's License? Yes / No

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 10 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The noise level in the work environment is usually moderate.

Other considerations :

Application and Selection Procedures

Shasta County Personnel will accept applications and responses to the supplemental questions until 5 : 00 p.m., on October 20, 2025. A Resume and / or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, "Refer to Resume and / or Cover Letter," or "See Attached Resume and / or Cover Letter" the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a