Assistant Vice President - Finance

Job Description

Job Description

Position Summary :

The Assistant Vice President leads core financial processes, including the annual operating budget and monthly projection updates with stakeholders and manages the overall administration of the Finance Department and directly supervises both payroll and financial analysis functions.

Essential Duties and Responsibilities :

• Oversees payroll functions :
• Reviews weekly and bi-weekly payroll inputs for appropriateness and accurry
• Reviews and approvesweekly and monthly payment requests for employee related expenses (i.e. : medical, 401k contribs, union dues, benefits, etc.)
• Provides salary data to outside unions as requested.
• Acts as Administrator for ADP security profiles & Time & Attendance portals, timeclocks, etc.
• Liaison with People & Organization Department for key projects and compliance (ACA, benefits, exec comp, etc.)
• Prepares required employee data as requested by government or state agencies
• Manages monthly financial forecast data and process, including but not limited to the following :
• Works across departments, reviews data to have a greater understanding of their outlook and if on budget
• Reviews monthly income and expense trends to determine risks
• Meets regularly with individual business areas to discuss changes or issues – keeping a pulse on financial impacts
• Manages the performance forecast progress of changes monthly by working closely with Financial Analyst and Programming team, with the ability to keenly monitor progress towards budget goals and risks
• Provides a monthly update to VP Finance and CAO to discuss progress against budget
• Determines Finance department’s monthly closing timelines and its coordination with projection deadlines
• Provides accurate internal P&L documents at year end
• Establishes the annual budget process. Responsibilities include, but not limited to :
• Issues budget timeline & worksheets with guidelines obtaining assistance from Financial Analyst
• Reviews & analyzes budgets submissions for reasonability, appropriateness and purpose
• Providse explanations for variances
• Work closely with CEO, Executive Producer and VP Finance to develop strategies to achieve a breakeven budget
• Ensures adherence to required deadlines
• Plan Administrator for NJPAC’s 401k and 457b plans
• Assumes full responsibility for managing the 401K plan, acting as the liaison between NJPAC, the 401K provider, ADP and the plan advisor.
• Verifies that the retirement plans stay in compliance
• Prepares data for mid-year and end of year testing
• Prepares monthly match calculation
• Monitors plan operations (i.e., rollovers, loans, accuracy of contribution data, enrollment)
• Prepares requested document and assist auditors with yearly 401k plan audit
• Verifies the 401k plan 5500 annual tax return for accuracy
• Arrange and conduct quarterly Retirement Committee meetings
• Support general accounting functions, which include the following :
• Supervisory experience in Accounting :
• Approves banking and wire transfers, reviews journal entries for accuracy before posting.
• Assists in year-end closing functions
• Reviews staff account reconciliations, and provides guidance on adjustments needed
• Assists in Finance workflow improvements and SOP documentation.
• Performs special projects and other duties that may be assigned by the VP, Finance.

Qualifications and Special Requirements :

Personal Attributes :