Office Operations Coordinator

The Position

This position provides administrative, operational, and event coordination support for the Student Services department. Oversees office functions, purchasing, onboarding, scheduling, and serves as a primary contact for students, staff, and the public. Ensures smooth daily operations and excellent service delivery across all Student Services offices. Classification : Non-Affiliated Hourly Staff Duration : Part Time 12 months.

What You Will Do :

• Serve as the first point of contact for students, staff, and visitors.
• Manage the Executive Director's calendar; schedule meetings, interviews, and events.
• Coordinate departmental events, including room reservations through 25Live and setup requests via Maintenance Connection.
• Oversee requisitions, budget assistance, supplies, and inventory management.
• Coordinate onboarding logistics for new employees (IT, procurement setup, office preparation).
• Maintain department coverage schedules and provide cross-office administrative support.
• Submit maintenance requests and manage event setup logistics for Student Services.
• Support departmental communications, meeting scheduling, and general project coordination.
• Provide administrative support for special projects, hiring committees, and other Student Services initiatives as needed.

The Successful Candidate Must Have :

Even Better If You Have :

Ocean County College offers the following benefits to part-time Non-Affiliated Hourly Personnel :

Personal Time Off : OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

Vacation : Thirteen (13) Days Sick : Thirteen (13) Days Holidays : Fifteen (15) College Recognized Holidays

Pension Benefits : Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit : https : / / www.state.nj.us / treasury / pensions / pension-info-active.shtml

Employee Assistance Program : OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.