Associate Fund Administrator

Job Description

Job Description

Description : POSITION OVERVIEW

The Associate Fund Administrator supports the management and administration of the organization’s permanent endowment funds and estate settlements. This role ensures effective stewardship of assets, maintains accurate financial and donor records, and assists in fulfilling the organization’s overall financial objectives. The position reports to the Operations Specialist and works collaboratively with other team members.

Position Summary

The position is responsible for assisting in the management and administration of our organization’s permanent endowment funds and estate settlements. This role involves ensuring the effective stewardship of the funds, maintaining accurate records and supporting the overall financial objectives of the organization. The individual will assist in ensuring the smooth operation of these processes.

Basic Commitment

This position calls for a commitment to Jesus Christ through the church, an evident love for all people of varying views and personalities, a commitment to the governance of the Presbyterian Church (U.S.A.), a responsible affirmation of personal stewardship and a concern for the financial support of the Presbyterian Church (U.S.A.) in all of its worship, mission, and witness. The position provides support to the Foundation for the stewardship of accumulated resources.

Scope & Breadth of Position

This position reports to the Operations Specialist and collaborates closely with other team members. This position has no direct reporting staff.

Essential Job Accountabilities

• Assist in addressing a wide range of questions from donors, beneficiaries, staff members, family members, etc. Review various documents and systems to determine the proper response to each inquiry and correspond accordingly under the guidance of senior colleagues. All questions and correspondence will be dedicated to our imaging system for future organizational reference.
• Aid in entering all new permanent fund data on all systems, ensuring each gift meets minimums and predetermined gift acceptance standards, including the setup of all fees, modeling, quarterly distributions, and statements for each beneficiary.
• Help conduct annual correspondence with selected organizations requesting verification of income received for a specific determined period and update systems to track the next verification period.
• Assist in reviewing electronic data and original documentation for each permanent fund on various systems for accuracy and consistency throughout various data fields.
• Help provide manual calculations for accounts agreed upon by the Donor / Beneficiary and the Foundation. Update appropriate systems with new information once calculations are completed.
• Assist in regular communication with Executors, Attorneys, and Trust Officers to obtain accountings and distributions until the estate has been closed.
• Support senior staff in monitoring all insurance statements and premiums to ensure the insurance policy remains a valuable asset for the Foundation.
• Review electronic data and original documentation for each permanent fund on various systems for accuracy and consistency throughout the various data fields.

Relationships

Strong customer service and communication skills are essential. Must be a team player and possess the ability to work closely with other members of the organization.

Physical Requirements

Work Environment

The Presbyterian Church (U.S.A.) Foundation, along with its subsidiary New Covenant Trust Company

(NCTC), are Equal Opportunity Employers. We provide equal opportunities in all employment positions,

regardless of age (as defined in the Age Discrimination in Employment Act), disability, sex, national origin,

race, color, creed, religion, sexual orientation, gender identity, gender expression, or veteran status.

Requirements :

Experience and Job-Related Requirements